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CASE CITY HALL REMODELING By: Ryan Schroeder, City Administrator Background: This issue impacts all Staff housed in City Hall. Those Staff have all been notified of the plans to redesign and will have seen this case and concept drawings prior to the meeting. All Staff was given the opportunity for input. The Police Department have received the two concept plans prior to this case. On May 25, 1993, the City hired the firm of Boarman, Kroos, Pfister and Associates to conduct a space needs study for Public Works, Police, and Fire facilities. The study was completed in July 1993. The study provided for the following projects and costs (both hard and soft costs): Public Works Police Fire City Hall Total facility needs ranged from: $1,333,800 to $2,442,700 $1,198,400 to $1,341,800 $286,900 $0 to $305,900 $2,819,100 to $4,034,100 A year later, the Minnesota Sawdust Plant at 14100 Jaspar Street N.W. became available. We purchased the buildings and grounds (to house the Public Works Department) for $310,000 and budgeted $280,000 for remodeling. The $590,000 cost is a significant savings over new construction, but does not include shop equipment (which is part of the capital budget discussion each year). City Staff has been deliberating over the prospect of meeting facility needs of the other departments now that Public Works appears to be taken care of. Projected in the Capital Improvements Program are planning allocations of $40,000 in 1996 and 1997, with a $1,100,000 proposed construction project in 1998. It is important to note, however, that there is not an identified funding source for this project. This spring, Ramsey hired an intern, Beth Malaby, with architectural background. Given this opportunity, she was assigned to the project of providing City Hall remodeling scenarios utilizing our existing building footprint. She has provided two preferred Police Department remodeling schematics which are attached for your review. Metro Systems, an office supply company, will be supplying schematics for modular furnishings for Community Development, Administrative Services, and the Finance Departments. The same will occur for the Police Department should a project go forward from this point. (At the time of this writing, the furnishing concepts are not yet available, but will be included herein.) The intent of the above is to provide for our facility needs (but for Public Works dealt with earlier, and fire) over the next ten years. It is further intended to work within the existing facility fund balance of $130,000 in order to avoid an expenditure for a new Police Department or City Hall expansion in a much greater cost. It is expected that the Fire Department will need to be reviewed in the near term for either expansion of the current facility or a satellite station outside of this current proposed project. All Staff persons affected by this proposal have had the opportunity for input into design concepts. At this point, all Staff has not seen the finished drafts. Police Deoartment One of two concepts are suggested to allow for expansion of the Police Department. The concept preferred by the department is to expand their existing space utilizing the Council Chambers. The result is shown as Exhibit "A", which would result in moving the Council