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Chambers to the Senior Citizens meeting area. This would require some accessibility building improvements and other aesthetic improvements of the new Council Chambers. The second alternative would move the Police Department to the Senior Citizen meeting area. The locker facilities, however, would continue to be housed upstairs. This alternative would result in relocation of the Senior Citizen's meetings and all other groups utilizing that space. The current Council Chambers could be made available for most of these users, but the kitchen facility would be lost. Administrative Services. Community Dev¢looment. Finance It is proposed that new office furnishings be provided in these areas. These departments have reached a point where current configurations do not allow for any additional staffing. As the community and community programs grow, so also will the staffing complement. We are hoping to gain enough space through redesign and utilization of modular efficiencies to gain a decade before a facility expansion needs to occur. Assuming a ten-year delay of a $1,000,000 expenditure at 6% interest, this results in an annual savings of $135,868 ($169,801 per year at our lending rate of 11%). It could be argued that we should proceed now with a building expansion, in that a $1,000,000 expansion not built now will cost so much more in the future. Alternatively, ten years from now, we might be doing business significantly different from what occurs today. An example is found in the banking industry where large banks built in the late 1970's and early 1980's have since been converted to other users due to industry downsizing. Another is found generally in the manufacturing sector wherein large inventories of product are no longer found warehoused by the manufacturer. A similar situation may exist in the public sector with emphasis on downsizing, consolidation, and joint powers arrangements. Given the above, I am asking Council to authorize staff to proceed toward completion of the above projects. While timing is not a critical issue, it would be somewhat of an advantage with our pending computer upgrade to know the likelihood of office area reconfiguration. Committee Action: Motion to select Police Department Alternative A or Alternative B - and- Motion to authorize the City Administrator to receive costs for modular office systems pursuant to the Metro Systems concept from the Hennepin County joint purchasing bid list - and ~ Motion to authorize the Police Chief and City Administrator to receive proposals or bids for hard remodeling of the Police Department facility at a cost not to exceed $40,000. Reviewed by: Police Chief Finance Officer City Engineer FC: 0~23~5 Copies also distributed to: City Hall Staff