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Case l~r2,: Review Proposed Engagement Letters for 1994 Audit Work City and Fire Relief Association Finance Officer Hart stated that the firm of Malloy, Montague, Karnowski, Radosevich & Company, PA have performed the audit for the City of Ramsey and the Ramsey Fire Fighter's Relief Association for a number of years. Their fees ($13,625 for the City audit and $1,200 for the Relief Association) have remained substantially the same as compared to the prior year because of their familiarity with the City and its operations as well as the fact that City Staff now prepares the vast majority of the working papers and the repons. The proposed fees for the 1994 audit are submitted as not-to-exceed prices and will be reduced if the work City Staff does reduces the work required on the auditors part. Motion by Councilmember Hardin and seconded by Councilmember Zimmerman to recommend that Council approve the resolution authorizing 1994 auditing services and directing the Finance Officer to sign and forward the engagement letter to the auditing firm of Malloy, Montague, Kamowski, Radosevich & Company, PA. Further discussion: Ms. Hart explained that most likely next year she would request going out for bids and possibly looking at a three-year agreement. Councilmember Hardin commented that it's great to be able to "buy down" and that Ms. Hart should be commended for making this possible. Motion carded. Voting Yes: Councilmembers Hardin, Zimmerman and Peterson. Voting No: None. Absent: Mayor Gilbertson and Councilmember Beyer. Case #3: Consideration of Budget Amendment for the Purchase of Six Additional Mini-Recorders for the Police Department Finance Officer Hart stated that Police Chief Auspos is requesting the purchase of six additional mini-recorders for the Police Department to meet the Minnesota Supreme Court decree that all statements taken from in-custody persons must be recorded and the recording retained. Councilmember Beyer arrived (6:09 p.m.) Motion by Councilmember Hardin and seconded by Councilmember Zimmerman to recommend that City Council adopt the resolution authorizing a budget amendment for the purchase of six additional mini-recorders for the Police Department. Further discussion: Police Chief Auspos stated that these will help to interview witnesses at the scene and for taping repons also. Councilmember Zimmerman inquired if repons would still have to be typed up to which Chief Auspos replied yes, but that once the new computer system arrives, the department is going to try to be "paper-free". Motion carded. Voting Yes: Councilmembers Hardin, Zimmerman, Beyer and Peterson. Voting No: None. Absent: Mayor Gilbertson. Case #4: 1995 - 2000 Capital Improvements Program City Administrator Schroeder explained that the 1995 - 2000 Capital Improvements Program includes expenditure projections in streets, parks, utilities and public buildings. It also includes cash flow projections from various funding sources providing for these expenditures. He commented that most of the projects found in the plan are the same or similar to what Council approved in 1993. Some projects have been delayed and others have been moved up in proposed priority. Mr. Schroeder briefly described the drainage projects and explained that they are levy projects. They would be levied against the drainage district and would be payable in 1996. The park improvements are basically what Council approved earlier. With regard to public buildings, the Public Works buildings, Finance Committee/October 25, 1994 Page 2 of 4