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I I ie I I I I I I I I I I I I CASE ENVIRONMENTAL EXPO AND TREE SALE By: Mark Boos, Parks/Utilities Coordinator Background: Assuming we[have a tree sale this year, it will be the 19th Annual Tree Sale and the Fifth Annual Environmental Expo which is quite a record! Incidentally, the City sponsored tree sale is now emulated by. riaany communities, including Andover and Oak Grove, as of last year. Expo/Tree Sale planning will begin this month. We hope to engage residents to supplement staff time and increase involvement as we did last year. It is expected that the tentative May 1, 1993 event will be similar to yeasts past, although perhaps, minus the "round table discussions". Questions that the Budget Commi'ttee may want to address include: · Should we continue the Environmental Expo in addition to the Tree Sale? · Should a naturalist or "program" similar to the Raptor Center's be featured? If so, the Budg~ Committee will need to allocate approximately $300 to $600 for Expo related educational entertainment and rmscellaneous ~tems 0.e., postage and incidentals). May 1, 1993 is the preferred date for the tree sale date as opposed to the traditional last Saturday in April for two reasons: 1) wea[,h, er may be more clement; and 2) we have had difficulty attracting various agencies due to Earth Day" celebrations typically occurring that weekend. Staff intends that the Pet Clinic also occur on this Saturday with the Bike Road- eo andClean-up Day tentatively scheduled for the following weekend. Preparatory to these events, the Budget Committee will need to determine if, or under what circumstances, City Staff should receive pay for these Saturday affairs. The only person to receive pay during the Tree Sale/Expo, that I am aware of, was the Environmental Speci~ist who reported for duty at 6:00 a.m. to coordinate tree vendor activities. The five or six hours he worked were within the week's 20 hour average and consistent with prior years, Enclosed is information from the 1992 Environmental Expo and a copy of the letter from Staff sent to prior year's .vendors. Budget Committee Action: Provide Staff with general planning guidance and direct Staff to bring the Budget Committee and detailed Tree Sale/Environmental Expo proposal with costs as soon as it is available. Reviewed By: Copies also Distributed to: Parks/Utilities Coordinator City Administrator Finance Officer Project Manager Personnel Coordinator Environmental Specialist BC:01-26-93