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I <br />I® <br /> I <br /> I <br /> I <br /> I <br /> I <br /> I <br /> I <br /> I <br /> I <br /> I <br /> I <br /> I <br /> I <br /> I <br /> I <br /> I <br /> <br />Further.discussion: The Committee suggested that Mr. Jankowski may want to come back <br />to City CounCil to see what direction they want to go with regard to stockpiling or building <br />up the reserve. <br /> <br />Motion carried. Voting Yes: Mayor Gilbertson, Councilmembers Zimmerman, Beyer and <br />Peterson. Voting No: None. Absent: CouncilmemberHardin. <br /> <br />Case <br /> <br />Update on Negotiations with Anoka Electric Cooperative to <br />Perform the Utility Billing Function <br /> <br />Finance Officer Hart stated that during 1992, the City of Ramsey began working with <br />Anoka EleCtric Cooperative (AEC) in an effort to develop a computerized billing system <br />that they could use to market as a service to other communities. They are ready to begin <br />testing the system. Ms. Hart stated that there have been meetings with the computer <br />programmers and they are going to either tape transfer or hard enter the dam that we have as <br />of the second quarter of 1993, including account billing information and the various rate <br />structures so as to compare with our actual billing for the second quarter. AEC has been <br />meeting With Senior Accountant Gomez and Parks/Utilities Coordinator Boos about water <br />meters, otC. Ms. Hah offered to keep the Committee updated on the progress. <br /> <br />Councilmember Beyer stated she is still "not happy" with the City having outside billing. <br /> <br />Case #10: Office Computerization <br /> <br />Finance Officer Hart stated that a number of years ago the City's computerized financial <br />system wont from one that operated on a TI990 mainframe, with programs that were no <br />longer supported by the vendor, to the current system that operates on a mini-computer <br />with progf~an~ supported by ComputoService. The TI990 is now being utilized by the <br />Police I~i~artment as their connection to the State of Minnesota utilizing ENFORS. The <br />programiCurrently operating on the f'mancial system are rapidly becoming outdated, are <br />cxtrcmelytimited in usability, and are in dire need of upgrades. This puts the City in a <br />"precarious situation", ff we need to upgrade the programs, then the hardware too will <br />need upSrtlding as we are currently very close to maximum capacity. This situation <br />becomes,more "touchy" every time we add new utility services to the billing system. She <br />stated thatStaff is requesting to do a needs analysis. At the rate the City's utility district is <br />growing, we are rapidly reaching our limit. She stated that she would not be proposing <br />eliminating the City's Macintosh system. <br /> <br />Motion by Mayor Gilbertson and seconded by Councilmember Beyer to direct Staff to <br />develop a/needs assessment of the City's computerization and begin to develop <br />specifications for the preparation of requests for proposals. <br /> <br />Motion carried. Voting Yes: Mayor Gilbertson, Councilmembers Beyer, Peterson and <br />Zimmerman. Voting No: None. Absent: Councilmember Hardin. <br /> <br />Councilmember Beyer asked that Staff place the out of house utility billing on the back <br />burner. <br /> <br />Finance Committee/July 27, 1993 <br /> Page $ of 6 <br /> <br /> <br />