01/28/92 - Laserfiche WebLink

Home

Bidding req~pire~ments for cities are determined by provisions of the Uniform Municipal Contracting: ,LLaw'.~ M.S. 471-35. In brief: Purcha[ses~ exceedina $15.000.00 Publi$1~ed inotice of request for bids, sealed bids required. Purcha~sesi between $10.000.00 and $15.000.00 ' Either Iby ~ublic notice and sealed bids or by direct negotiation' with two or more bids when pos¢ible (public notice not required). i P~rchases_~ less than $10.000.00 Open ~arl~et or upon quotation (two or more bids when possible). * Purchase~ is. defined as purchase or rental of supplies, materials or equipment, construction,~alt(eration, repair maintenance of real or personal property. Recommeneatlon: It is recommended a policy be developed that provides for levels of review based upon the dollar amour~t of, and bidding procedure for the capital expenditure' Specifii2all_V_ budgeted capital items for $500 or less: Depart~nen.[t Head is authorized to proceed with purchase. Budget Committee and Council adviser th~'ough the monthly financial reports. These reports will be expanded to include~ the specific capital outlay items purchased. Exclud!ng items for which we advertise for bids, Specifit2all¥. budgeted capital items for between $501 and $9,999 epartrnen~ Head will bring quotations and recommendation to purchase to the Budget Comm~!tee~ Council to delegate the approval authority to the the Budget Committee withou~ fuether review by Council. Items ~or ~hich we advertise for bids, and Specifi.~all~ budgeted capital items of $10.000 or more Request to advertise for bids brought to the Budget Committee. Upon recommendation of the ~Bud~let Committee, request will be placed on the Council consent agenda. Resulti,Cg bid information will be returned as a case for the Council agenda. The reason i for,highlighting items advertised for bid is to assure all Councilmembers are aware of same in the event of questions from residents or potential bidders. The above rffco~mendation is not intended to waive any of the requirements detailed in the City's purcharSe/Purchase order policy. ! r Budget Comm!ttee Action: Based upon ¢lisciJssion. Review Ch~ck~list: City Admini~tra.tor Finance Officer BC: 01/28/92 Copies also distributed to: City Engineer Police Chief Public Works Supervisor Fire Chief