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Case ~ '~ City Special Revenue Fund #290 Peace Officers' Special Revenue Finane¢iOff~cer Helling stated that Fund #290, Peace Officers' Special Revenue, establiS i'~ex~ i~: 1989, was initially designated to receive Post-board Reimbursements for Peace £ ~'~ice~ Training and Drug Bust Revenues. In December 1990, the City's Police Departn ie0~ t ~gan to receive donations on behalf of the Becky Weiss Bike Roadeo. At the Council:meeting of December 18, 1990, a Statement of Purpose, written by the Police Chief, 0. as P~esented. Mrs. Helling explained that consistent with the Statement and discussi~fi that evening, Council authorized the Finance Office to accept donations, make disburs~ent;s, prepare necessary reports and perform the fund safekeeping function on behalf o[ [he Becky Weiss Bike Roadeo. The disbursement of funds would be limited only to supplj~s, ~nd no personnel costs are to be charged to the Roadeo account other than possiblY~}fOr l~omotional celebrities. Mrs. Helling made the following observations: Post- Board ~I!~e, jrn-l~ursement: At the direction of Council, this $2,062.82 portion of the fund balanceiCma~ be transferred to the City's General Fund. Drug Bust Revenue and Expend~0re~:: The City of Ramsey's share of drug forfeiture monies is the primary revenue[~u~e for this fund. The use for these funds is restricted to expenditures for police s~cial operations. Becky Weiss Bike Roadeo: The Roadeo came in well under budget ~1 d~ring 1992, Staff time in Finance for processing or follow-up on this program was at a~ini~um. Chief A]aspo~ stated that with regard to the Bike Roadeo, question arose when Staff went to the b~ba!t game as chaperones while they were being paid their regular salary. He felt this is g$od ppblic relations for the City. Mrs. H~lljng;~stated that in 1990, Staff addressed Council's concern that we not incur addition~tl~ sal~tried time as a result of the Roadeo. Staff time was to be totally volunteered, althoug~ ~orfle of Jim Singewald's time spent on the Roadeo may occur while he is on duty. ? :: CounciltJaom,ber Beyer stated she agreed with Police Chief Auspos about good "PR" for the City. S[~* sta~ed she was upset that the employees are not compensated for their time and that it to~.. k soitong to get the appreciation picnic held. Discussion ~sued with regard to drawing up a policy for paid/compensated volunteer work affd/noi paid/compensated volunteer work. Mrs. Helling stated that Staff needs guidelin~s to go by as to when to pay and when not to. City A~mini~trator Schroeder stated that when an 'employee goes to "chamber things (golfing~ etc.)vacation time is taken or extra time is put in that week, and that this is also a "PR" thing. Counciltnember Beyer stated that the employees working at the pet clinic should be compensated lhe same as they were in previous years. Mr. Schtoed¢t' stated that everyone else doing volunteer work that day wasn't getting paid and he ~It itishould be the same for the pet clinic. He felt all should get paid or no one should ~i pa~d. ~ . Followi~§ discussion of the Becky Weiss Memorial Bicycle Roadeo Policy, Chief Auspos stated t~i at ~he present, the Chief of Police or the City Administrator shall authorize all expendi[uxes :for this event. He asked that the Budget Committee consider adding the Police Office~ liaison to authorize expenditures. Budget Committee/November 10, 1992 Page 2 of 4