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Purpose: The Mayor and City Council of the City of Ramsey have the authority to <br />establish volunteer boards and commissions to advise them on matters affecting the City, <br />as detailed in Chapter 2.03 of the City Code. The purpose of this policy is to outline a <br />process for selecting and appointing representatives to City boards and commissions. <br />Scope: This policy applies to the following advisory bodies established by the City of <br />Ramsey: Economic Development Commission, Public Safety Board, Horse Care Board, <br />Park and Recreation Commission, Board of Adjustment, Planning Commission, and to <br />the Charter Commission with the exceptions noted in item number 8. <br />POLICY FOR APPOINTING MEMBERS <br />OF CITY BOARDS AND COMMISSIONS <br />Process: The intent of the process is to ensure that openings on City boards and <br />commissions are publicized to the community at large, that applicants are evaluated <br />objectively and treated fairly and courteously, and that members of boards and <br />commissions are selected on the basis of their qualifications and suitability for the <br />position. <br />1. Notification of vacancies <br />When a vacancy on a board or commission occurs, the staff liaison to the commission <br />will notify the Human Resources Manager or Assistant City Administrator who will <br />prepare a detailed notice of position availability for publication in the City newsletter and <br />the City's official newspaper. <br />The application deadline will be no less than two weeks after the date of publication or <br />posting. <br />2. New applicants <br />New applicants for vacancies on City boards and commissions are required to submit a <br />letter of interest specifying the position being applied for; name, address and phone <br />number of the applicant; and a description of interest, experience or qualifications <br />relative to the position. Resumes are welcome, but not required. <br />3. Evaluation Process <br />a. Interview panel <br />The interview panel for City board and commission applications is comprised of <br />the chair and vice - chair, or the chair's designee, of the applicable board or <br />commission, the three members of the City Council's Personnel Committee, and <br />the Human Resources Manager or Assistant City Administrator in a non - voting <br />capacity. Each member of the interview panel shall have one (1) vote for a total <br />1 1P <br />