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<br />Councilmember Strommen stated the travel portion seems relatively straight forward - receipts <br />should be available. The contract says no international travel; therefore, it cannot be for <br />international travel. None of the actual expenses in China should be in there. <br /> <br />Ms. Lund noted page 211 of the agenda and the fact that the meetings would take care of the <br />remaining $1,200. <br /> <br />Councilmember Elvig inquired again if Ms. Lund was comfortable with the parameters set by the <br />City Council and if she is, he stated he trusts her judgment. If Ms. Lund is not comfortable, he <br />would like her to come back to the Finance Committee to discuss those issues before anything is <br />paid. <br /> <br />Councilmember Jeffrey stated he did not want to have Ms. Lund put on the "hook" where she is <br />being asked to pay something out of bounds, If she is comfortable with making this judgment, <br />then he is fine with that. <br /> <br />Councilmember Strommen added that the key here is documentation. <br /> <br />Councilmember Jeffrey inquired if the Committee would want to go through the bills and throw <br />out what we feel is not allowed. <br /> <br />Councilmember Elvig stated that the only direction we put forward was a not to exceed number <br />and we expected the consultant to come to the City Council about any extra money needed. The <br />burden of proof is on the consultant. <br /> <br />Councilmember Strommen agreed. On some of Mr. Hegg's notes, he has "requested by" - he <br />needs to have written documentation for that. She noted a memo sent by Ms. Lund about the not <br />to exceed amount and further authorization by City Council - not by individuals. <br /> <br />Councilmember Elvig stated that if people in our organization are giving some sort of authority <br />above and beyond what this City Council has authorized, Ms. Lund has the "legs" to stand <br />against it. <br /> <br />Councilmember Strommen expressed her agreement and added these issues will be addressed. <br />She pointed out that the City paid for a presentation that was taken to China. We should have a <br />copy of that - no one has even seen it. <br /> <br />Councilmember Jeffrey withdrew his motion. <br /> <br />Councilmember Elvig retracted his second to the motion. <br /> <br />Motion by Councilmember Jeffrey and seconded by Councilmember Elvig to pay HSP & <br />Associates, in an amount not to exceed $4,500 for China travel expenses incurred in May, 2006, <br />and $5,000 for consulting fees per City Council authorization ($3,800 has been paid to date on <br />this consulting fee), subject to the following: <br />