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<br />1) Receipt by City's Finance Officer of verified receipts for all expenses paid and <br />previously paid; <br />2) No payments to be made from the $5,000 consulting contract for international travel or <br />for arranging international travel; <br />3) Finance Officer is authorized to withhold any payments in the event she is uncertain of <br />the proper documentation for any expenses and the Finance Officer is then directed to <br />seek further City Council clarification; <br />4) No payments to be made until the City is in receipt of the Ramsey Business Plan and any <br />other written work product prepared on behalf ofthe City of Ramsey, all to be in English <br />language in addition to a copy of the Chinese language draft. <br /> <br />Motion carried. Voting Yes: Councilmembers Strommen, Jeffrey and Elvig. Voting No: None. <br /> <br />Further discussion: Councilmember Strommen stated there is a need to talk about the chain of <br />authorization issue - the notes from the consultant talk about individuals authorizing added <br />expenses. <br /> <br />Councilmember Elvig stated that this vendor notes that Mayor Gamec and/or Jim Norman gave <br />him the authority to move forward even though the City Council said they needed to give <br />authority, so either the vendor is lying or individuals are overstepping their authority. He <br />inquired what could be done other than to raise the issue and ask people to be mindful not to do it <br />agam. <br /> <br />Councilmember Jeffrey suggested this would be an appropriate subject to discuss at the next <br />work session - possible inappropriate behavior on spending. The City Attorney could provide <br />the dos and don'ts of authority. <br /> <br />Councilmember Strommen stated as a matter of policy, the City Council will not retroactively <br />approve spending. <br /> <br />Councilmember Elvig stated this can be tied together with the whole spending policy. <br /> <br />Councilmember Elvig stated it seems vendors, consultants, contractors, etc. All hear what they <br />want to hear. We have to review the dilemmas we face with communication. <br /> <br />Councilmember Jeffrey expressed a desire to move very quickly on this issue - it should be on <br />the next work session agenda (September 19). <br /> <br />The rest of the Committee concurred and Councilmember Strommen added she would like to see <br />this backed by Council - a discretionary policy - regarding who can give direction and the level <br />of authority. <br /> <br />Case #3: <br /> <br />Adopt Resolution Approving Proposed 2007 EDA Levy <br /> <br />Finance Officer Lund stated that a possible funding mechanism for the EDA is the passing of a <br />levy. The levy is based on the City's taxable market value and for payable 2007, the City would <br />