Minutes - Council Work Session - 03/21/2006

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Assistant City Administrator Nelson explained it appears there may not be much involvement from the Happy Days Committee this year; it is normal in these types of events for the participation to ebb and flow. She questioned if the location of the event should be posed do the committee. Councilmember Elvig expressed his support of the street dance being located in front of the new Municipal Center. He noted this would open up Town Center, businesses might put up tents, there would be on -site parking, and the City would control the entire site. He suggested a couple of Councilmembers be present to discuss the situation with the Happy Days Committee. Police Chief Way advised there is not room for the event at the current location. Mayor Gamec inquired if there will be power available if the event is held in the area of the new Municipal Center. Fire Chief Kapler indicated this is a challenge that staff will need to work out and report back to the Council. Lord of Life Church Event Assistant City Administrator Nelson reported staff will be meeting with the Lord of Life Church on Monday morning regarding the church's upcoming event. Mayor Gamec expressed concern that the event portrayed by the church as a small church carnival seems to be turning into a large event with fireworks, a dance, wine tasting, and G.B. Leighton scheduled to perform. Police Chief Way expressed concern regarding the use of police officers to staff the Lord of Life event. He explained it had been mentioned that police officers might want to volunteer to staff this event; however that is against City policy due to possible City liability. His position is if there will be alcohol served at the event there should be officers in the area; however, if there is a large crowd two officers may have a difficult time handling things. Reserve officer are cut thin and it is difficult to make volunteers cover this type of event. He indicated other establishments are required to pay for the use of officers to cover this type of event, and all of these types of situations should be treated the same. He requested direction from the Council regarding the City's position on this issue. The consensus of the Council was in support of Police Chief Way's recommendation that these types of events should all be treated the same, and that Lord of Life Church should be required to pay for police officers to cover the event. Fire.Chief Kapler advised it would behoove the City to draft a standard for this type of situation, as it will continue to come up as Town Center grows. Staff Updates City Council Work Session / March 21, 2006 Page 6 of 7