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<br />Consent #J '3 <br /> <br />ADOPT RESOLUTION TO AUTHORIZE USE OF COUNCIL CONTINGENCY <br />FUNDS FOR MUNICIPAL CODE INVOICE <br />By: Jo Thieling, City Clerk & <br />Diana Lund, Finance Officer <br /> <br />Background: <br /> <br />In 2006, the City signed a contract with Municipal Code Corporation (MuniCode) to <br />codify the current City Code. the contract price of $11,875 included legal research and <br />review, conference with their attorney, follow up from the conference, editorial work, <br />. typesetting and proofs, printing and binding, shipping, etc. That amount was billable In <br />three phases as follows: $3,675 upon signing of the contract, $3,065 upon completion of <br />the conference and $3,135 upon receipt of proofs. The first two invoices were billed and <br />paid in 2006. The fmal payment of $3,135 was budgeted for in the 2007 budget year and <br />the 2008 budget year; however, due to the length oftime it took staff to review the Code, <br />the proofs did not get sent back to MuniCode until 2009. The issue with that is that the <br />$3,135 was inadvertently left out of the 2009 budget. What was budgeted for 2009 was <br />$2,000, which should take care of approximately six months of the electronic <br />supplements with regard to Code. There will be an approximate $4,500 budget line item <br />annually for the electronic supplementation and updating of the Code. <br /> <br />Staff is asking for the $3,135 to be funded from the Council Contingency Fund to pay the <br />invoice from MuniCode. <br /> <br />Funding Source: <br /> <br />Council Contingency Fund which has a balance of $49,829. <br /> <br />Council Action: <br /> <br />Motion to' adopt Resolution #09-06-XXX authorizing the use of Council Contingency <br />Funds to pay Municipal Code Corporation. <br /> <br />Reviewed .by: <br /> <br />City Clerk . <br />Finance Officer . c;Q' <br />A~sistant ~i!y Administra~~ . ~ <br />City Admillistrator: ~ <br /> <br />cc: 06/09/09 <br />