Agenda - Council - 09/08/2009 - Laserfiche WebLink

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CASE # 3 CONSIDER AWARD OF CONTRACT FOR CITY PROJECT #08-32, ANDRIE STREET & 164TH LANE STREET IMPROVEMENTS By: Tim Himmer, City Engineer Background: This project was originally included in the 2008 Street Maintenance Program as an overlay project. At the March 18, 2008 Public Works Committee meeting some residents expressed concern with the drainage and roadway conditions and questioned whether an overlay would solve these problems. On April 15, 2008 this item was brought back to the Public Works Committee with a revised scope of project to include a mill and overlay, concrete curb and gutter, a bituminous trail, and storm sewer improvements. Throughout numerous conversations and public meetings a Feasibility Report was ordered by the City Council on June 10, 2008, and a public hearing was held on January 13, 2009. Following the required process and timeline for project initiation, the project was ordered by the City Council on February 24, 2009. Per the Feasibility Study and Council direction this project is proposed to be reconstructed to MSA standards, including a 9 ton design and 32 foot width; which would allow for parking on one side. AS' concrete sidewalk is proposed (as a bid alternate) along the north and east right-of-way line, and storm sewer improvements are included to improve surface drainage throughout the corridor. On August 11,2009 Council authorized the project for bid, and received a petition from residents stating that they were not in favor of the inclusion of a sidewalk with the street reconstruction project. At that meeting staff was directed to send a mailing to all residents within the NORTHFORK area making them aware that the sidewalk decision will be made at this meeting when the project is considered for award (see attached). This project will take approximately 6 - 8 weeks to complete, which would put us into the month of November. Due to cold temperatures at this time of year it may be difficult to complete final restoration and the concrete sidewalk work prior to the end of the year, and project completion could slip into the 2010 construction season. We are also running into conflicts with the small utility providers and assessing potential relocations of their equipment, which may lead to additional scheduling conflicts. Funding: The majority ofthe roadway project including design, street and sidewalk construction, and storm sewer installation will be funded with MSA dollars. Assessments are proposed to cover the cost of one half the original overlay project that was initially proposed in the 2008 Street Maintenance Program, which was estimated at approximately $1,700 per parcel. Bids are scheduled to be opened at 10:00 am on Friday September 4th, so the final contract numbers will be presented prior to the City Council meeting on September 8th. An estimated