Agenda - Council - 09/22/2009 - Laserfiche WebLink

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CASE # S AWARD CONTRACT FOR CONSULTING SERVICES FOR THE DEVELOPMENT OF EAST MEANDERING COMMONS PARK By: Tim Himmer, City Engineer Background: A detailed concept plan for the development of East Meandering Commons Park, located within Ramsey Town Center was created during the visioning process for the Town Center. The plan was developed through a collaborative process and much work was put into it by various groups. On August 11, 2009 the City Council authorized the preparation and distribution of an RFP for the selection of a consultant team that would assist in refining the existing conceptual design. The consultant chosen will work with staff, various City commissions/committees, and the public to develop a final master plan for the park. They will also be responsible for the creation of a project phasing plan and associated budgets, and assistance with preparation of construction documents. The City received a Livable Communities grant from the Metropolitan Council in the amount of $363,756 for construction of an amphitheater, pedestrian bridge, and trails within this park space. This grant will expire on June 30, 2010 and only includes project hard costs (construction dollars}, with the City covering the soft costs (design). Engineering staff is currently working on the necessary infrastructure to support development of this park, but we are looking for more specialized assistance in certain areas. Observations: The RFP was sent out to six (6) consulting firms, MSA Professional Services, Landform Engineering, Close Landscape Architecture, Brauer & Associates, Landscape Architecture, Inc., and Kimley Horn. We have received four (4) responses and they are currently being reviewed and evaluated based upon the following criteria: Understanding of and agreement with the firm's approach and methodology to the project, including our general feeling or confidence in the firm to perform the work. (20%) 2. Total cost of services and fees charged. (15%) 3. Experience with similar projects and clients, and availability of the firm. (15%) 4. References provided by past and current clients of the firm. (5%) 5. Specialized experience and technical competence of the firm and project team assigned, including any subcontractors and associate firms as they relate to the specific needs of this project. Qualifications and expertise of the project. team. (20%) 6. Resources of the firm to conduct and complete this project in a satisfactory manner, including the demonstrated ability to deliver work on time and within budget. (15%) 7. Clarity, organization and responsiveness of the proposal. (10%)