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Final Development Agreement The final development agreement phase is the period where the details of what is constructed, timing, phasing, public improvements, lalld payments, etc are negotiated. Ehlers, along with the City's attorney alld staff representative, will negotiate the terms of the Agreement. Ehlers has extensive experience in this area, but just as critical as experience, is the need for a Finallcial Advisor that is independent. Ehlers works only for public sector clients alld will not work for developers, ensuring that you Call avoid even a perception of allY conflict of interest. Ehlers will provide staff rep01is alld executive summary of the Agreement and present the terms to the City Council for consideration and approval. We suggest that a preliminary term sheet be brought before the City Council for them to review and modify as needed before bringing a full Development Agreement back to them for review. Ehlers finds that all executive summary of the final Agreement is helpful for the Council's review because it takes the legalese out of the full document alld highlights the main alld critical business points. Coordinate Project Team meetings, develop project timeline and project status report to meet goals of development Keeping people and processes moving along smoothly is not always an easy task. Ehlers recommends establishing members of the Project Tealn up front (i.e. planning, engineering, public works, developer, etc) and setting up regularly scheduled meetings of the group. We recommend meeting bi-weekly at a minimum. When the development process picks up, weekly meetings will likely be required and as development finishes up, monthly meetings may only be required. The project tealn meetings are scheduled in advallce based upon consensus of the project team. They are always held on the Salne day, Salne time and same location alld when determined, the meetings are placed on all members of the project tealn's calendar. To keep the project tealn informed alld completing necessary tasks on time, Ehlers has developed a timeline tracking spreadsheet that has built in flexibility to change various aspects of the development process as needed, along with a project status tracking rep01i. The project status rep01i alld time line are reviewed alld updated at meetings of the project tealn. We have found these to be invaluable tools in keeping people alld processes on track alld keeping all members of the project tealn infonned of what is happening alld their corresponding roles alld responsibilities. In addition, Ehlers will coordinate actions of project team members, monitor progress alld facilitate regular tealn meetings Prepare weekly, bi-weekly or monthly status reports for council Keeping Council members informed about the process and project is critical to its success. Ehlers prepares simple, straight forward project updates that Call be provided to the Council on a weekly, bi- weekly or monthly basis. In addition, Ehlers can attend council meetings as needed to provide verbal project updates. Develop all correspondence required to keep staff and Council informed as well as all correspondence required to seek needed Council and Commission approval In the role of project manager, Ehlers views itself as an extension of staff alld thus, will follow City process for keeping staff, project tealn and council members informed on a regular basis. In addition, we will prepare all required staff rep01is as needed for various approvals. Proposal for Development Management Services to the City of Ramsey Provided by Ehlers Page 9 October 26, 2009