Agenda - Council - 02/09/2010 - Laserfiche WebLink

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CITY OF RAMSEY I. Introduction. DATA PRACTICES PROCEDURES These procedures are adopted to comply with the requirements of the Minnesota Data Practices Act (the Act) found in the Minnesota Statutes, Section 13.03, Subd. 2 and 13.05, Subd. 5 and 8. II. Definition of Government Data Government data is all data kept in any recorded form by the City of Ramsey. As long as data is recorded in some way by a government entity, it is government data, no matter what physical form it is in, or how it is stored or used. Government data maybe stored on paper forms, records or files; in electronic form; on audio or video tape; on charts; maps; etc. Government data is regulated at the level of individual items or elements. of data, so any given document, record, or file contains many data elements. III. Responsible Authority. The City Council has appointed the City Clerk as the Responsible Authority and the Deputy City Administrator as the Compliance Official for the. Act for the City of Ramsey. The Responsible Authority has designated certain other City employees to assist in complying with the Act. These designees are listed on attached Exhibit L IV. Access to Public Data. All information maintained by the City is public unless there is a specific statutory designation, which gives it a private, confidential or non-public designation. The City collects data on individuals and data not on individuals. This data also has varying degrees of accessibility. Categories of Classification Data on Individuals Public Private Confidential Data Not on Individuals Public Non-Public Protected Non-Public Degree of Accessibility Accessible to anyone Accessible to data subjects and to government officials whose duties reasonably require access. Accessible only to government officials whose duties reasonably require access. 4 c