Agenda - Council - 02/09/2010 - Laserfiche WebLink

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The City's General Records Retention Schedule list data maintained by the City and its classification. The retention schedule is available on the Minnesota Clerks and Finance Officers Association (MCFOA) website at www.mcfoa.orQ or by request at the Ramsey Municipal Center. A. .People Entitled to Access of Public Data. Any person has the right to inspect and copy public data. The person requesting public data also has the right to have an explanation of the meaning of the data. The person requesting information does not have to give ..his/her name or give a reason for the request. B. .Form of Request. The request for public data may be verbal or written. For requests that are more complicated in nature, it is recommended that the. request be in writing, but it is not required to obtainpublic data. C. Time Limits. Requests. Requests for accessible public data will be received and processed only during normal business hours. Response. If copies cannot be made at the time of the request, copies are required to be supplied to the individual requesting them as soon as is reasonably possible.. D. .Fees. Fees may be charged only if the requesting person asks for a copy or electronic transmittal of the data. Fees will be charged according to the City's standard photocopying policy, attached as Exhibit 4, unless significant time is required. In that case, the fee will include the actual cost of searching for, retrieving, and copying or electronically transmitting the data, see Exhibit 3. The fee may not include time necessary to separate public information from non-public information. The Responsible Authority may also charge an additional fee if the copies have commercial value and are a substantial and discrete portion of a formula, compilation, program, process, or system developed with significant expenditure of public funds. This additional fee must be related to the actual development costs of the information. V. Access to Data on Individuals. Information about individual people is classified by law as public, private or confidential. A list of the private and confidential information maintained by the City is contained in Exhibit 2. A. People Entitled to Access. • Public information about an individual may be shown or given to anyone requesting the information. Private information about an individual. may be shown or given to: 1. The individual who is the data subject, but only once every six (6) months, unless a dispute has arisen or additional data has been collected. 2. A person who has been given access by the express written consent of the data subject. This written consent must be on a form attached as Exhibit 4 or a form that is reasonably similar.