Agenda - Council - 02/09/2010 - Laserfiche WebLink

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People who are authorized access by federal, state or local law or by court order. 4. People about whom the individual was advised at the time the data was collected. The identity of these people must be a part of the Tennessen Warning,.attached as Exhibit 9. 5. City Staff and outside agents --such as attorneys -whose work assignments or responsibilities reasonably require access. City. Council's access to private personnel data is limited to instances when an employee is facing a complaint or disciplinary action is being considered. Confidential information may not be given to the subject of the data, but may be shown or given to: 1. Anyone who is authorized by federal, state or local law or by court order. 2. City Staff, City Council and outside agents -such as attorneys -whose work assignments or responsibilities reasonably require access. B. Form of Request. Anyone may request verbally or in writing information that the City has as stored data about any individual, whether that data is classified as public, private - or confidential. .All requests to see or copy private or confidential information must be in writing. An Information Disclosure Request, attached as Exhibit 6, must be completed to document indicating who is requesting the private or confidential information and who is receiving this information. The Responsible Authority or his/her designee must complete the relevant portions of the form. The Responsible Authority or his/her designee may waive the use of this form if there is other documentation showing the requesting individual's identity, the specific stored data requested and the City's response. A response to a request for data relating to litigation will be made after consultation with the City Attorney. C. Identification of Requesting Party. The Responsible Authority or designee must verify the identity of the requesting party as a person entitled to access. This can be through personal knowledge, presentation of written identification, comparison of the data subject's signature on a consent form with the person's signature in City records, or other reasonable means. D. Time Limits. • Requests. Requests will be received and processed only during normal business hours. • Response. The response must be immediate, if possible, or within five (5) working days if an immediate response is not possible. The City may have additional five (5) working days to respond if it notifies the requesting person that the City cannot comply within five (5) working days.