Agenda - Parks and Recreation Commission - 02/11/2010

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CASE # Elmcrest Park - Building and Playground Planning By: MarkRiverblood, Parks Supervisor Background: At the regular January Park and Recreation Commission meeting, the planning process for the proposed building and playground for Elmcrest Park was discussed. President of Northern Lights Traveling Soccer, Bill Casey was present and indicated that the club wanted to 'incent' the City to complete the building sooner than later due to the need for it within their primary park for both the regular season and also for tournament use. Observations: The purpose of this case is to outline a draft timetable with actionable items that are germane and necessary for the development of these 2010 capital improvements for Elmcrest Park. o January '10: Commission acknowledges City Council's adoption of the 2010 - 2014 Capital Improvement Program, which includes Elmcrest Park's building and playground. (Note: the playground is not specifically named in the CIP document, but is intended to be a part of the building project.) President of Northern Lights Soccer announces to the Commission that the board intends to make commitments to the city for the building project to include both a financial investment (amount to be determined) and ongoing maintenance during the soccer season. o February: Commission approves preliminary work plan and outline. Northern Lights Soccer initiates offer to city by scheduling a City Council work session to gauge Council desire for the collaborative. o March: Northern Lights identifies probable square footage and minimum facility needs in consultation with the city. Northern Lights develops rendering and meets with Council. o April: (Pending Council consensus to proceed with playground and building project), the Commission recommends an allocation of Park Trust Funds to be matched. One scenario would divide the funding for project as follows; Park Trust Fund, donation by philanthropic organization and a fund raiser by the soccer program. Park and Recreation Commission approves plans and specifications and recommends to City Council to obtain bids.