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<br />Staff develops total project estimate by scope of activity E.g. playground, <br />building, sewer, water cOlUlection, landscape etc. <br /> <br />Northern Lights identifies external funding (philanthropic organization) and <br />organizes fund raising proj ect. <br /> <br />o May: Council directs staff to obtain bids for the building project (with <br />notification to bidders that funding needs to be secured before project receives <br />final approval). <br /> <br />Fund raising continues. <br /> <br />o June: Staff finalizes RFP for the non-building elements (playground, sewer etc.) <br /> <br />Fund raising continues. <br /> <br />o July: Building bids, and playground and other proposals received. The Park and <br />Recreation Commission recommends project for Council approval. <br /> <br />Northern Lights and city staff draft Joint Powers Agreement (JPA) for on-going <br />facility maintenance and disbursement of building funds to the city. <br /> <br />Fund raising project nears conclusion. <br /> <br />o August: City Council approves JP A and authorizes playground and building <br />project. Construction begins immediately. <br /> <br />o September: Construction continues <br /> <br />o October: Building completed in time for fall 2010 tournament and grand <br />openmg. <br /> <br />o November: Landscape, final restoration, and project close-out occurs. <br /> <br />The above schedule is somewhat aggressive, and is predicated on many details coming <br />together in sequence. In addition, it presumes that both City Council is willing to <br />consider the project at this time, and that a significant amount of external funding is <br />available in accord with this particular timeline. There are many details omitted (such as <br />the actual preparation of plans and specification, and how this is paid for). It is <br />conceivable that the project may extend into the late fall construction period - and <br />therefore not be available for public use until spring 2011. <br /> <br />Attached for your information is the project worksheet as represented in the 2010-2014 <br />CIP plalUling document. (Please also note, that in addition to the unintentional omission <br />of the playground element, (by the combination of the two, separate CIP worksheets from <br /> <br />2 <br />