Agenda - Council - 02/23/2010 - Laserfiche WebLink

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document that gives the community the best picture of projected new roads, utilities, and parks over the next several years. The 2010 -2014 CIP was adopted at the regular City Council meeting of January 12, 2010. ADMINISTRATIVE SERVICES The Administrative Services Department is responsible for the following municipal functions: Human Resources, Information Technology, Facilities, Elections, Records Management and general administration. The Administrative Services Department is managed by the Deputy City Administrator/ Director of Community Development and comprised of the following staff: Human Resources Manager, Information Technology Manager, City Clerk, Human Resources Technician, Records Management Clerk, part -time Management Intern, Building Maintenance Supervisor, Building Maintenance Workers (1.5 FTEs) and Receptionist (1.6 FTEs). Human Resources The Human Resources Division is responsible for recruitment and retention of employees; selection and administration of benefits and compensation; staff training and development; and employee and labor relations. In addition, HR assists with performance management; ensures compliance with federal and state employment laws; and develops and enforces employment - related policies. The City of Ramsey ended 2009 with 74 full -time regular employees (a reduction of 7.5% from 2008), five part -time regular employees (a reduction of 16.5% from 2008), 49 paid -on -call Fire Fighters, four of whom are also full -time regular City employees, 17 Reserve Officers (volunteers) and 16 Police Explorers (volunteers). Recruitment and Selection In 2009, in response to the economic downturn and the lack of activity in building construction, the City of Ramsey laid off four full -time regular positions: three Building Inspectors and one Secretary. In addition, the Parks Maintenance Division lost one full -time position to attrition and all Public Works seasonal staff was required to take a two -week furlough. These staffing changes resulted in savings of approximately $150,000. As a result of layoffs, Human Resources devoted significant time preparing for employee layoffs, assisting with department transitions, COBRA processes, and workload reallocation. The City continues to explore cost saving measures in the area of staffing and in early 2010 began contracting for both building inspections services and cul -de -sac plowing. Further, City staff is evaluating the merits of contracting for certain Parks Maintenance functions and electrical inspections. The Human Resources Division completed recruitment processes for the following positions: Patrol Sergeant, Management Intern, Reserve Officers, Police Explorers, Board and Commission members, and numerous seasonal and casual positions. Staff is currently in the process of finalizing a firefighter recruitment. In addition to the recruitment processes named above, the Human Resources Division coordinated reclassifications and reassignments for the Administrative Sergeant; Deputy City Administrator /Director of Community Development, Planning Manager, Support Services Sergeant, and Fire Department Secretary. City of Ramsey Page 7 2009 Annual Report