Agenda - Council - 03/09/2010 - Laserfiche WebLink

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Minn. Stat. § 412.591, subd. 2; Minn. Stat. § 412.02, subd. 3. Minn. Stat. § 412.02, subd. 3; Minn. Stat. § 41 subd. 3 (https://www.revisor.leg.sta te.mn. us/statutes/ ?id =412.5 91). 1J.S Department of Commerce — Bureau of Economic Analysis (http://www.bea.gov/nation al/nipaweb /Table V iew. asp? SelectedTable =13 &Freq =Q tr &FirstYear= 2006 &LastY ear= 2008). Minn. Stat. § 412.151, subd. 2. Minn. Stat. § 358 11; Minn. Stat. § 574.21. The council can, by ordinance, combine the offices of clerk and treasurer into a clerk - treasurer position. In a Standard Plan city, where both the clerk and the treasurer are elected, the ordinance must be adopted at least 60 days before the city's next general election. The ordinance cannot take effect until after the expiration of the treasurer's term or when an earlier vacancy occurs. Separate offices of clerk and treasurer may be reestablished by ordinance. There are special audit requirements for cities that have combined clerk - treasurer positions. Standard Plan and Plan A statutory cities that have a combined clerk- treasurer position must have an annual audit if city revenues exceed $150,000 adjusted for inflation using the annual price deflator as published by the U.S. Department of Commerce. If the city revenues are less than the threshold, the audit is required once every five years, with the person performing the audit selecting the year to be audited. By ordinance, the council may delegate all or part of the clerk's bookkeeping duties to another officer or employee. A copy of the ordinance must be sent to the state auditor. The officer or employee to whom the responsibilities are assigned must furnish a fidelity bond. If the bookkeeping duties are delegated to the treasurer, the city must have an annual audit. 5. Filing official documents It is the clerk's duty to accept and keep on file the following official documents: • The oath and bond of each city official. • Claims against the city. Minn. Stat. § 412.141. • The treasurer's year -end statement. Minn. Stat. § 6.51. • Any state auditor's reports on city affairs the clerk may receive. Minn. Stat. § 35.68. • Proclamations stating that rabies exist in the city, and seeing that such a proclamation is published in a legal newspaper or, if there is no legal newspaper in the city, posting a copy in three public places. • Tax settlement receipts from the county treasurer. Minn. Stat. § 412.871. • Receipts from fines, forfeitures, and penalties paid into the city treasury. Minn. Stat. § 276 11. 6. Certification The clerk should certify the following information and attest to their validity: 10 LEAGUE OF MINNESOTA CITIES