Agenda - Council - 03/23/2010 - Laserfiche WebLink

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Case # 9.(99 AUTHORIZE CONTRACT FOR LEASE SPACE REMODEL IN THE RAMSEY MUNICIPAL CENTER By: Jessica L. Hendricks, Management Intern Background: The bid package for the remodel of lease space in the Municipal Center to accommodate the Anoka County License Center was issued on Monday, March 8 d ', 2010. Bid opening will occur on Monday, March 22 ❑d , 2010 at 2:00 p.m. Staff will present the bid results at the meeting and will be seeking authorization to move forward with the remodel project. BKV Group prepared construction cost estimates for both the License Center and the conference room build -out. The estimated cost for the conference room and kitchenette area was $51,412. The License Center estimate was $74,196.97. Per the executed lease agreement, the City agreed to contribute $25 /SF to cover the construction costs of the License Center for a total contribution of $55,000. The difference between the estimate and the tenant improvement allowance is $19,196.97, which will be funded by the County. In addition to the mid -size conference room build -out, staff has recommended replacing the floor mats in the entryways of the Municipal Center. The current mats are not wearing well and cause increased maintenance throughout the building due to shedding. With the increased traffic from the License Center, these issues will likely be exacerbated. Staff has obtained a quote for the installation of heavy duty flooring material that will not shed and that has a darker, variegated color. The estimate to replace the mats is $7,852.00, which includes the cost of removing the existing product. Staff recommends including this cost in the budget for the project. The cost to the City for the proposed lease space remodel, mid -size conference room build -out, and entry mat replacement is as follows: ■ $55,000 Anoka County License Center tenant improvement contribution ■ $51,412 Mid -size conference room build -out estimate ■ $7,852 Entry mat replacement ■ $25,000 Estimated cost to furnish mid -size conference room ■ $15,000 Estimated cost of AV equipment for the mid -size conference room ■ X,XXX Signage The estimates for the signage will be available to City Council at the March 23 meeting. The costs to furnish and purchase AV equipment for the mid -size conference room will return to Council for review and consideration. Funding Source: Funding for the remodel would be funded from the funds left in the Municipal Center Construction Fund, which has a balance of $23,197. Additional funding required could be allocated from the Facilities Construction Fund, which has an approximate balance of $159,000. It should be noted that the CIP has indicated that the following projects be funded from the Facility Fund. These projects are subject to approval from the City Council. The Facility Construction Fund is replenished by annual interest earnings and year -end excess revenue transfers. 2010 — Purchase land for Fire Station #3 $50,000 2011 —Sprinkler system $25,000 2013 — Purchase land for Fire Station #4 $70,000