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LRRWMO Meeting Minutes October 17, 1990 Page 3 OLD BUSINESS Permit Fee Collection Members and alternates present, along with Deputy Treasurer Knutson, discussed a permitting fee collection procedure. Schrantz noted this board's intent is to set up a procedure whereby each city will act as the LRRWMO permitting fee collection /finance department. He suggested each city escrow all permit application fees and absorb them within each city, recording the escrow. The LRRWMO consulting engineer will then review the permits. Each city will then forward these escrow accounts to the LRRWMO, from which this board will pay the consulting engineer. Any excess money left over from the initial permit application fee will be refunded to the applicant. Likewise, if additional money is required, the applicant will be asked to provide it before continuing with the project. Raatikka and Schrantz concurred the LRRWMO should review and approve all activities and expenses incurred in this process. Skallman indicated his billing for the review of the various projects, for which application has been made, will contain a separate line for each project; thereby avoiding separate bills. This will reduce the cost for billing. Knutson suggested he meet and discuss the procedure with each city's finance department. Upon discussion of the engineering review costs, Schrantz indicated this board will expect the consulting engineer to stop at the end of the permit fee. However, consideration should be allowed for the fact that Knutson's expenses will have to come out of that $500 permit application fee also. Knutson expressed concern with placing extensive control in the hands of the four individual city finance departments. He, as the Deputy Treasurer with the immediate responsibility for handling the LRRWMO finances, indicated he would prefer to retain control of the money accrued through this permit fee process. He recommended any fees received from a permit application be placed in the LRRWMO account, enabling him to record the financial accrual and expenditure more accurately. Raatikka concurred with Knutson's suggestion, indicating Knutson's costs for handling this portion of LRRWMO financial affairs could come out of this account or the interest