Agenda - Council Work Session - 04/27/2010

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Memo To: Mayor and City Councilmembers From: Timothy Dwyer, Police Captain CC: Heidi, Nelson, Deputy City Administrator /Community Development Director CC: Jessica Hendricks, Management Intern Date: 04/27/2010 Re: Considerations for Go-Cart Grand Prix Race at Happy Days 2010 Karl Janzen (Power by Karl Inc) of 9131 178 Ave NW Ramsey has approached Councihnember Wise and the Happy Days Committee with the idea of a go-kart grand prix race during the 2010 Happy Days Event. Staff has met with parties involved and researched what this would entail for the City. The event will bring in professional go-cart racers from around the State to compete. Drivers would compete in (3) rounds of racing, at an hour per round. The course would need to be at- least 500 feet long and oval shaped, and would require apit/parking area for 50-60 vehicles and trailers. If the race would occur on Sunday, accommodations would need to be made for on-site over-night camping in the pit area. Janzen has agreed to take on the responsibility of coordinating the drivers, but is looking to the City of Ramsey to come up with a location and handle the set-up and take-down. They would also need us to provide a PA system and have police officers present as first responders. Since the go-carts can reach speeds of 60 mph, the Police Department had concerns about the safety of the viewing public and it was agreed between all parties that concrete barriers should be installed behind viewing areas. Hay bails would also be brought in for placement around the oval course. Upon fiuther discussion with Janzen, it was learned that the cost for these safety items would be on the part of the City. The City does own concrete barriers, but there would be the cost of public works labor to install the proposed (12) barriers. The City would also need to purchase (200) hay bails from Al Pearson or another farmer at the estimated cost of $ 3.00 per bail. The city would also take on the cost of delivery and take-down. Janzen planned to utilize the parking lot of the Fountains of Ramsey, but since that time, Business Owner Jim Deal has declined the use of the parking lot due to wedding going on Saturday, and the fact Wells Catering will be open for business all weekend. There is a pending agreement with Jim Deal to potentially allow Karl Janzen the use of the NAU parking lot (for the race) and the PSD open field property East of the Fountains of Ramsey (for the