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LRRWMO Meeting Minutes November 18, 1993 Page 2 did review the invoices prior to the meeting and found they were within budgeted allowances. It was noted that Barr Engineering has not submitted an invoice for October, 1993. Motion was made by Weaver, seconded by Ferguson, to authorize payments to Timesaver of $241.09 and the City of Anoka of $192.01, as presented. Vote: 4 ayes, 0 nays. Motion carried. CONSIDER COMMUNICATIONS Letter from Anoka Conservation District Re: Matchine Block Grant Jankowski reported that a letter was received from the Anoka Conservation District regarding making application to the State for cost share funds to implement the Wetland Conservation Act of 1991. It was noted that the block grant is available to LGUs on a matching basis, and the LGU must budget 50% of their expenses to be eligible for the matching grant, and the other 50% can be in-kind services. Jankowski stated he submitted the application with a request for $2,700 in funding. He questioned how the LGU will document time spent on inspecting projects and resulting expenses. Haas pointed out that some of the consulting engineer's time and expense may also be reimbursable from this grant. He added that Andover tries to collect his costs from the property owner. Schultz explained he does not bill any of his time since Anoka has an engineering fee which is charged as a lump sum to cover miscellaneous costs. He questioned why the Conservation District is applying for these funds rather than the LGU. A discussion ensued regarding eligible uses for the grant funds and the need to avoid "double dipping" by charging for costs normally covered by the developer's permit fee. It was agreed that it would not be appropriate to charge the grant for expenses that would normally be covered by the permit fee. Bob Beduhn, Barr Engineering, arrived at 8:54 a.m. Jankowski commented that perhaps expenses incurred when responding to a violation would be appropriate since they are usually not reimbursable. Beduhn agreed and added that administrative expenses are also eligible (preparing forms, memorandums, correspondence, establishing policies, wetland delineation, etc.). Jankowski suggested members begin to document eligible expenses. Weaver agreed and suggested the Treasurer prepare a compilation to identify those costs and keep track of them on a monthly basis. He stated his support for placing the burden of expenses on those who cause it.