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LRRWMO Meeting Minutes October 20, 1994 Page 3 Weaver pointed out that if a lower cost proposal is approved, the budget can be reduced by the difference. Knutson explained that the proposed budget makes member cities aware of what to anticipate. The final budget will be adopted by resolution in January of 1995. Discuss Plan Update RFPs Jankowski reviewed that the LRRWMO decided to request proposals for the Plan update. Proposals were received from Barr Engineering for $33,000 and from Short Elliott Hendrickson, Inc. (SEH) for $29,100 (includes $2,600 contingency). TKDA declined to respond since they are currently Acting City Engineer for Andover and also provide professional services to Anoka. Jankowski noted that the Challenge Grant is applicable for 50% of the cost of Tasks 1-4. The cost of these tasks submitted by SEH is considerably less than anticipated by Barr Engineering. The LRRWMO would be able to use the full $5,200 grant if the Barr Engineering proposal is approval. If the SEH proposal is approved, $2,950 of the grant can be used. Taking this into account, the net difference between the two proposals is $650. Weaver commented that he would be delighted to return some of the grant money and urged to LRRWMO to adopt a policy of spending as little as possible to do as much as possible. He added that both companies are excellent and the SEH proposal allows the LRRWMO to reduce the cost to both the agency and taxpayer. Jankowski questioned whether another engineering firm, not part of the grant application process, would be at a disadvantage in providing required documentation for reimbursement. Ferguson indicated he did not feel this would be a big issue. He stated he is comfortable with either proposal. Perry questioned whether SEH would have to obtain some data from Barr Engineering and if so, would Barr Engineering charge the LRRWMO to provide that data. Weaver commented SEH would probably contact member cities for information and data. He asked if member cities could charge the LRRWMO for providing this data and whether the charge would be eligible for grant reimbursement. Ferguson reported on the proposal process used by the Six Cities WMO. In that case, SEH gathered most of the data from member cities. He commented that SEH is revising the Upper Rum River Plan but Barr Engineering is probably more familiar with the LRRWMO watershed than SEH. Jankowski expressed concern about changing from one engineer to the other and in having one engineering firm implementing a plan which has been prepared by another firm.