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LRRWMO Meeting Minutes December 19, 1996 Page 2 BWSR. Ferguson stated SEH will provide suggestions on how the LRRWMO could respond to BWSR requests for revision. Weaver noted the review process is included in the SEH contract so he believes a retainage is an option. Ferguson noted a retainage is not part of the contract and Lobermeier, at the last meeting, requested no retainage be withheld with the assurance the Plan will be completed. Jankowski stated withholding a retaining may not be a big issue with SEH but it is not part of the contract. He advised that Ramsey does not require a retainage for professional services and has not had a problem with consultants completing projects. It was noted that the SEH request for payment is for the full balance of the amount agreed to in October of 1996. Weaver stated there should be some recognition of the process which will take another yeaz to complete and a part of the contract which has not been completed. He stated he would be comfortable with lowering the retainage to 5%. Knutson stated a dollar figure, rather than a percentage, could also be considered. Ferguson noted if SEH does not complete the contract, lazger problems will result. Jankowski agreed • with Ferguson to release all of the funds and stated he is confident SEH will complete the project. Haas advised that Andover has experienced a situation where a consultant did not complete a project involving wellhead protection, even though a 5% retainage was held. Motion was made by Weaver, seconded by Haas, to authorize payment to SEH for $3,952.89 minus a 5% retainage. Vote: 4 ayes, 0 nays. Motion carried. Motion was made by Weaver, seconded by Ferguson, to authorize payment to Timesaver for $161.19. Vote: 4 ayes, 0 nays. Motion carved. Grant Reimbursement Request - 1996 Wetland Conservation Act Grant Knutson reminded the Boazd of the need to submit documentation of costs which qualify for reimbursement from the 1996 Wetland Conservation Act Grant and requested it be submitted by the end of the week: He advised that only two hours ($143) from the City of Ramsey has been documented. Knutson noted that $3,250 is available and suggested a consideration may be appropriate to reduce the request next year so the funds aze available to other WMO's that may have a greater need. Refund Permit Fund Balance -Andover • Knutson advised Barr Engineering has indicated some chazges remain on some of the permits and recommended consideration be tabled until after their next billing.. He explained that the LRRWMO can table consideration or consider approval subject to deducting Barr Engineering charges (once their bill is received).