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LRRWMO Meeting Minutes • August 15, 1996 Page 2 Haas questioned the billing dates from Kennedy & Graven which indicates it covers services from October of 1995 through June of 1996. He asked if this will impact the 1995 audit, since some of the costs are from that time period. Schultz suggested Knutson be asked to verify the correct accounting of this invoice. Ferguson noted the Barr Engineering invoice for Plan review indicates they overspent the contract amount but aze abiding by the not-to-exceed amount and billing for only $2,000. Motion was made by Ferguson, seconded by Haas, to authorize payment to Timesaver for $358.82 and Barr Engineering for $464.75 and $2,000, City of Anoka for $88.52, and Kennedy & Graven for $237.15. Vote: 3 ayes, 0 nays. Motion carried. Consideration of the SEH invoices was not undertaken since it had been previously determined that only 90% of the contract amount will be paid prior to Plan approval. Discuss Draft 1997 Budeet Weaver presented the draft 1997 budget which "holds the line" at the 1996 assessment level. He • noted the reserve in February of 1996 was $33,767 and the projection indicates an anticipated reserve in February of 1997 of $40,267. After a $2,100 deficit in 1997, a reserve is anticipated of $3 8,167 as of February 1, 1998. Ferguson asked if the anticipated reserve is needed in the budget to address issues that may change or if, perhaps, it should be somewhat reduced. Weaver stated he is not comfortable with lazge reserves, but there may be, on the horizon, legislative actions which require expenditures by the L]tRWMO. He emphasized the LRRWMO has been very frugal with expenditures, especially for legal services. Haas asked if this draft budget incorporates activities projected in the Plan Update. Ferguson reviewed the implementation chart and estimated an expenditure in 1997 for Plan activities of approximately $1,000 for public involvement and to review the permit process. Schultz noted the LRRWMO received a grant of $15,600 which requires a match of funds by the LRRWMO. Weaver asked if the matching funds aze outside of anticipated Plan Update costs. It was noted that the most recent grant of $15,600 is for implementation of the Plan. Weaver agreed that the grant and Plan projects may impact the draft 1997 budget. He pointed out the proposed assessments for member cities is the same as 1996 assessments. Jankowski arrived at 9:21 a.m. • Jankowski noted the anticipated February, 1998, reserve of $38,167 and asked if the scheduled implementation costs aze that great. A review ensued of anticipated implementation costs for 1997. Jankowski questioned the rationale for maintaining a reserve of this high level.