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• LRRWMO Meeting Minutes August 15, 1996 Page 3 Weaver asked ifthe reserve should be maintained for one more year. Ferguson pointed. out no funds aze included for Plan review and questioned whether the Plan will be approved by the end of 1997. Jankowski agreed it could take another year for the Plan to be approved but he supports somewhat of a reduction of the reserve balance. Weaver stated he doubts that there is any other city department that is planning to operate in 1997 at the same level as they did in 1996. He noted that justification to maintain a balance is based on Plan requirements and what maybe required by the legislature in the near future. Ferguson concurred and noted the $15,600 grant may require a match by the LRRWMO. Jankowski agreed the budget may not be questioned if assessments aze maintained, but pointed out that it is only anticipated that an additional $2,000 would be needed for Plan implementation projects. Ferguson suggested that more be determined about the $15,600 grant and if a reimbursement will be required if the LRRWMO does not spend $15,600 for Plan implementation in 1997. Schultz suggested that grant funds be identified separately within the budget. All agreed. • Weaver asked what type of documentation is required from the LRRWMO on the grant. Lobermeier stated he believes the information already submitted to receive the grant is sufficient and no additional documentation is required since the grant also allows recouping costs already spent on the Plan. He reviewed the types of costs and categories which aze contained within this matching grant. Lobermeier stated the cost for the SEH Plan preparation is only one component of the categories. Other costs include the review by Barr Engineering, LRRWMO members, in-kind services, etc. Weaver noted a deficit budget is being projected and he hopes the LRRWMO allows this. level of budget to remain for one more yeaz. He pointed out the lazge project cost anticipated by the City of Anoka for the Rum River dam which also serves the member cities. Ferguson suggested a slightly lazger deficit be budgeted to reflect a slight decrease in assessments and the projected balance. He also suggested costs be budgeted for the Plan revision. and implementation projects. Jankowski stated this would be difficult to justify since the Plan has aready been budgeted for plus grants have been received. Also, the LRRWMO has not agreed to pay SEH any more than the contract amount. Jankowski asked what is a reasonable reserve for this organization. Weaver pointed out that the method of handling permit review has resulted in the positive outcome of having developers cover their own costs. He asked how the: LRRWMO would handle a lazge cost . item mandated from the legislature if there aze no reserves to fall back on. Jankowsl commented that the State may also provide grant funds to undertake such a mandate: Ferguson stated usually a mandate of this type takes a while to become effective and if it were to happen, the. assessments to member cities will have to be increased.