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LRRWMO Meeting Minutes July 18, 1996 Page 2 FINANCE MATTERS Treasurer's Report Knutson presented the Treasurer's Statement of Cash Receipts and Disbursements and the Treasurer's Report for the period ending June 30, 1996. Account balances for the period were: Checking, $46,477.16; less permit account balance of ($11,083.01), for a total balance of $35,394.25. He commented on the low amount being spent for engineering administrative expenses. Motion was made by Ferguson, seconded by Haas to accept the Treasurer's Report for the period ending June 30,1996. Vote: 3 ayes, 0 nays. Motion carried. Knutson advised that the LRRWMO received a $15,600 check for the Plan update preparation grant. Discuss Assessment Procedures Knutson advised there are two permits with a deficit balance (LRRWMO #93-1/Ramsey Commons for $556.53 and LRRWMO #93-6/Norway Pines for $118.18). He noted it had been previously • discussed that he would bring it to the Board's attention if a deficit balance exists so they can consider the option of assessing these costs to the County. Haas advised that the developer ofNorway Pines has another project with a $200 balance so he will contact the developer to suggest he transfer those funds to cover the deficit balance. Knutson noted that action would resolve this issue and close out that deficit permit. Knutson suggested Ramsey send a certified letter to notify the permit holder of #93-1 and allow him a certain number of days to clear the account or the amount would be certified to the County. He stated he will send Ramsey a letter explaining this issue and leave it up to Ramsey to take further action. Schultz commented that the original policy is if a permit ran out of funds, another $500 check was to be submitted with the balance returned once the project is closed out. Knutson stated this is correct, an additional $500 payment is to be made. Weaver stated he believes this policy should be adhered to since it has worked well and kept accounts to a current status. He requested that Knutson also notify Ramsey of this policy. It was noted if the permit is to be closed out, Ramsey is to notify the LRRWMO so appropriate action can be taken (close account and return unused fees to permit holder). PAYMENT OF BILLS • Knutson presented the payment of bills for Timesaver for $358.13, Barr Engineering for $567.52 (100% for permit review) SEH for $534.13 (April), $1,228.68 (March) and $334.29 (February).