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<br />C. Negotiation Panel <br /> <br />If negotiations are desirable between the Evaluation Panel and one or more Proposers, <br />negotiations shall be conducted through a Negotiation Panel and shall not involve direct contact <br />between the Proposer and any member of the Evaluation Panel. The Negotiation Panel may <br />relate information regarding deficiencies and weaknesses of a proposal in order to enable a <br />Proposer to improve its proposal. The Negotiation Panel may also make recommendations to the <br />Evaluation Panel regarding deficiencies and weaknesses perceived by Proposers in this RFP. <br /> <br />The RFP Administrator, the Evaluation Panel members, and the Negotiation Panel members <br />shall consider and follow to the extent practicable and not inconsistent with these provisions, the <br />Guidelines for Negotiated Procurement issued by the Office of General Counsel, as amended <br />from time-to-time. <br /> <br />D. Selection by the City <br /> <br />The City shall determine which proposal, if any, is the most advantageous to the City. The City <br />shall base any selection on the Selection Criteria stated above. The RFP Administrator shall <br />review the report and recommendations by the Evaluation Panel, and any findings, before <br />making its selection. The City of Ramsey may accept, reject, modify, amend or request <br />clarification of the report ofthe Evaluation Panel. <br /> <br />E. Awarding of Contract <br /> <br />If a proposal is accepted and award is authorized, in accordance with the City's policies and <br />procedures, a contract for the work will be executed. Until authorization of the award and <br />execution of the contract, the City has no obligation for the cost associated with any work <br />performed. <br /> <br />12. Other Requirements - Organizational Conflict of Interest; <br />Warranty. <br /> <br />A. Definition of Organizational Conflict of Interest <br /> <br />An "organizational conflict of interest" exists when, because of existing or planned <br />activities or because of relationships with other persons, a proposer is unable or <br />potentially unable to render impartial assistance or advice to the City, or the proposer's <br />objectivity in performing the contract work is or might be otherwise impaired, or the <br />proposer has an unfair competitive advantage. <br /> <br />B. Warranty Against Organizational Conflict of Interest <br /> <br />By submitting a proposal, each Proposer warrants that, to the best of its knowledge and <br />belief, and except as otherwise disclosed, there are no relevant facts or circumstances that <br />could give rise to an organizational conflict of interest on this project with respect to the <br />Proposer. Provisions will be included in the contract for this project imposing continuing <br />obligations on the successful proposer to disclose to the City organizational conflicts of <br /> <br />Instructions for Preparation of Proposals <br />Page 11 <br />