Agenda - Council Work Session - 07/20/2010

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~ ~~.,~~ ~,~ ~cn nn ~,,,. ~,,,,,.•An hourl} fee will be charged to groups using the facility after hours and weekends or beyond the allotted times listed above. After hour and weekend use is at the discretion of the Building Maintenance Supervisor and must be approved fourteen (14) days prior to event. The Park Center buildi.n~ at Central Park and the Ct~m~hitheater may be reserved for events/meetings Monday -Sunday during regular park hours, 7:00 am - 10:00 pm. SEVERE WEATHER/EMERGENCY PROCEDURE In the event of an emergency and severe weather, Building Maintenance staff has the authority to suspend all activity within the facility and evacuate all individuals to the nearest emergency shelter. The Police Department Locker Rooms shall serve as the Emergency Shelter for the Municipal Center. USE OF FURNITURE AND EQUIPMENT Chairs and tables may be moved about within the room in which they are located, but not moved from room to room. Conference tables must not be moved, with the exception of the tables in the Alexander Ramsey Room. City staff will not perform room set-up duties for outside users of the facility. All furniture and equipment should be used for its intended purpose. If some furniture is in use prior to and during the event, it may not be used at the event (e.g., a table holding a display or appliance may not be used for some other purpose.) USE OF AUDIO VISUAL EQUIPMENT Outside groups using audio visual equipment will be charged and additional r-atf~-ef ec~ nn ..~,,. ~,,,,,.•hourl_y rate to set up and monitor the use of the audio visual equipment. A staff member must be present whenever City owned audio and visual equipment is unlocked. Projection screens are provided in most conference rooms at no cost to the user. Fourteen (14) day notice must be given prior to event for use of City owned audio and visual equipment. FOOD AND BEVERAGE IN MEETING ROOMS Food and Beverage may only be served and/or consumed in the ~'~~ntra-l-Park Center building or the Alexander Ramsey Room (Municipal Center). Food and beverage may not be consumed in the Municipal Center Conference Rooms without prior approval (Mississippi River Room, Rum River Room, Lake Itasca Room, and Trott Brook Room). Coffee service is provided in the Alexander Ramsey Room. The fee for use of the coffee service by outside groups is set annually by the City Council by resolution. Coffee must be purchased from the City for use in the coffee service. Outside percolators, coffee pots, or similar equipment may not be brought in for use in the Alexander Ramsey Room. No