Agenda - Council - 08/24/2010 - Laserfiche WebLink

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• Can fill in for the position temporarily, but not for long. Finance is still a small department and there is not an over -lap of duties. If one thing is taken on by someone, then something that they are currently responsible for may not be completed in a timely/and or complete manner. Also, Finance has assumed other duties do to some positions not being refilled. • Can the position remain unfilled temporarily or permanently? Please explain. No. The position is needed. A paycheck affects every person within the City. Staff, council, commission members, firefighters, etc. We also have laws that govern when reports are to be submitted such as 941's, payroll taxes, sales tax, etc. • Can the position be filled internally? I am not aware of any person that meets the education/and or experience requirements. • What is the impact (i.e., to residents, business owners, employees, and/or operations) if the position is not filled? There is not a direct impact to the residents as we are a behind -the -scenes department, but as listed above, any findings in the audit report can hurt our bond rating. Any decrease in rating increases the interest rate on debt, which depending on the type of debt issued, can be paid by the resident via their property tax. If the position is not filled, things could fall through the cracks (see response above) and every employee is directly impacted as they receive a payroll check. • Can the service provided be reduced, eliminated, or contracted out? No. People want a paycheck, and there are state and federal mandated reporting requirements. • What is the budgetary impact if the position is not filled (e.g., additional overtime/compensatory time off costs) Not necessarily any additional costs, but there would be a reduction in the service that is currently coming from the finance department. There would be a forfeiture of one activity for another. This would mean that something might not get done or not done in a qualitative manner. • What are the circumstances that warrant the creation of this new position? This is not a new position. This is to fill an existing position left vacant by a current employee who was reclassified to fill the vacant Asst Finance Officer position.