Agenda - Council - 10/12/2010 - Laserfiche WebLink

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PERS CASE # 1 •O f CONSIDER A RESOLUTION AUTHORIZING STAFF TO REORGANIZE ADMINISTRATIVE SERVICES By: Heidi Nelson, Deputy City Administrator /Community Development Director Background There have been several recent changes to the staffing of the Administrative Services department. These changes include the resignation of the Human Resources Manager /Assistant Director of Administrative Services, an interim title change for the Human Resources Technician, the completion of a 3 -year City Clerk's training by the Records Management Clerk, and the resignation of the Management Intern. As Council is aware, the Human Resources Manager /Assistant Director of Administrative Services resigned from the City in June of this year. Due to budget constraints and internal staff capabilities, this position has been removed from the preliminary 2011 budget in favor of an internal staff promotion and a reassignment of duties. Consequently, at its July 13'" meeting, the City Council authorized an interim title of Human Resources Representative for the Human Resources Technician to more accurately reflect her added duties and responsibilities. Shortly before the resignation of the Human Resources Manager /Assistant Director of Administrative Services, this position started overseeing, among other areas, two of the department's Administrative Assistants. Following the resignation, the supervision of these employees returned to the Deputy City Administrator /Community Development Director: The Records Management Clerk, Ms. Amy Died has supervision experience. She also recently completed a 3 -year City Clerk's training program which certifies her as a Minnesota Certified Municipal Clerk (MCMC). With this certification and her role assisting the City Clerk, staff recommends the Records Management Clerk position be reclassified to Deputy City Clerk. As Deputy City Clerk, Ms. Died would take over the supervision responsibilities mentioned above and assume a broader role with regard to the City's written and electronic communication processes. Lastly, the City's Management Intern resigned in August and staff does not intend to fill this position for the foreseeable future. Recommendation At this time, staff is recommending that the City Council authorize an Administrative Services reorganization as follows: 1. Authorize a title change for Colleen Lasher, the City's Interim Human Resources Representative to Human Resources Representative with a promotion to Human Resources Representative at step one of the wage scale which is $27.10 per hour