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CITY OF RAMSEY POSITION ANALYSIS <br />POSITION TITLE: Deputy City Clerk <br />DEPARTMENT: Administrative Services <br />POSITION TITLE OF <br />IMMEDIATE SUPERVISOR: Deputy City Administrator/Duecior of Community Development <br />FLSA STATUS: Non- exempt <br />PRIMARY OBJECTIVE OF POSITION: <br />The primary objectives of the position are to serve as the City's Deputy City Clerk, provide supervision of assigned <br />clerical staff and functions, act as coordinator of communication projects overseeing publication of the city <br />newsletter, perform specialized records management work and analysis, perform website and listsery administration <br />and performs other duties as assigned. <br />ESSENTIAL DUTIES AND RESPONSIBILITIES: <br />A) ASSISTANCE TO THE CITY CLERK <br />B) ADMINISTRATION <br />C) RECORDS RETENTION <br />D) ELECTIONS <br />E) INFORMATION TECHNOLOGY <br />TASKS RELATED TO ESSENTIAL DUTIES AND RESPONSIBUMES: <br />A) ASSISTANCE TO THE CITY CLERK: <br />• Acts as Deputy City Clerk; provides backup to City Clerk in all aspects of council operations and <br />election procedures and requirements <br />• Maintains official records of council's actions in approved form, such as resolutions, minutes, <br />ordinances, etc. <br />• Updates and posts meeting schedules, processes filings, publishes ordinances, prepares Weekly <br />Update, etc. <br />• Prepares agenda packet as needed <br />• Uploads documents to city's FTP sites <br />• Updates the City Code for changes by ordinance <br />• Following City Council actions, assists in compiling a summary of staff direction and distribute to the <br />appropriate staff members <br />• Executes resolutions <br />• Assists with licensing (liquor, peddler /solicitor, pawn shop, contractor, etc. <br />• Takes minutes <br />B) ADMM41STRATION <br />• Supervises the daily activities of administrative services receptionist/secretarial staff; including making <br />work assignments, training, reviewing quality and quantity of work, preparing and discussing <br />performance reviews and approving schedules, timesheets and vacation requests <br />• Oversees design, publication, and distribution of city newsletter <br />• Coordinates record destruction in compliance with city record retention schedule <br />• Assists in switchboard and reception duties, as back up <br />• Administers Nextel account <br />• Manages FCC radio licenses <br />• Assists with fleet lists/inventory <br />C) RECORDS RETENTION: <br />• Plan and organizes the city's records in a logical manner (within the scope of applicable laws and city <br />schedules) <br />