Agenda - Council - 10/12/2010 - Laserfiche WebLink

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Analyzes, receives and processes a variety of documents, records, and reports requiring knowledge of procedures, policies, state law, federal law, and city codes to ensure accuracy • Assists with survey and inventory of department files for retention schedule prepares and scans documents for preservation for backup of department operation • Responds to department requests for records, records management, and records destruction Maintains and ensures the updating of various lists and records in areas of assigned accountability • Serves as contact person for vendor of secure document disposal • Oversees disposal of unneeded and outdated records according to retention schedules as mandated by the State Data Practices or Minnesota Historical Society guidelines D) ELECTIONS • Attends election judge training and assists with elections and election judge staff • . Coordinates maintenance and testing of election equipment • Administers absentee voting process • Maintains election records E) INFORMATION TECHNOLOGY • Creates, modifies, enhances, and performs maintenance on city website /employee intranet site which include preparing information and graphics, preparing documents, monitoring quality control, and ensure style consistency • Creates, modifies, and maintains lists for city listserve and acts as list owner for settings and other changes . • Sends email notifications via listserve on a daily basis for multiple lists • Backs up IT manager • Serves as webmaster routing email inquiries to appropriate staff • Administers and updates city's Facebook page KNOWLEDGE, SKILLS AND ABILITIES • Technical Knowledge: Knowledge of the organization and fimctions of city departments. Extensive knowledge of computers • Technical Ability: Must be able to keep accurate records, to assemble and organize data, and to prepare standard reports from such records. Must be able to use the computer for word processing, spreadsheets, database packages, and other various computerized packages as assigned • Communications: Must have the ability to actively listen to others for understanding of their needs and situations; ability to speak, read, and write English clearly. Must be able to effectively represent the organization to management and the public;.able to speak effectively in public • Decision Making: Must use good judgment. Must be able to assess problems and situations, able to anticipate needs and evaluate alternatives • Interpersonal Relationships: Must be consistent in dealing with people; must exclude personal biases from work performance; must have the ability to accept criticism and/or discipline; must have tact and diplomacy; must strive to promote a cooperative atmosphere in the department; must have a positive attitude. Must be able to establish and maintain effective and respected working relationship with employees, supervisors and management. Must have ability to work as a team member in the department and organization • Professional Attitude: Must have commitment to the organization; willingness to take initiative; dependability, maturity in relationships with others; and self confidence. Must represent the organization to the public with a courteous, helpfid, accurate and business -lice attitude in all telephone and personal contact • Quality of Work: Must be able to produce quality, accurate work. Must be able to detect and correct errors. Must be able to utilize work time properly and productively, including prioritizing work Must be able to work independently on a wide variety of projects and assignments TRAINING AND EXPERIENCE: NM494UM QUALIFICATIONS • High school diploma or GED supplemented by at least two years of related post secondary course work • Minnesota Certified Municipal Clerk (MCMC) certification