Agenda - Council - 01/23/2001 - Laserfiche WebLink

Home

GovOoc$.c o rn Service Schedule A - Document Delivery Setup Services Service Deth]iti~m GovDocs.com ("GovOocs"} offers three setup services. These services will prepare City of Ramsey's documents for placement online. Once GovDocs completesthese services, City of Rantsey Mil have tangible end products that can be nsed within the GovDocs application or within web templates created by another entity. Setup services inclode: 1. Co/tie/ti Orgaltizatio/t: OovDocs will categorize alld organize (tocuments hi a database formal. Thc £'ity oF Ramsey will be able to view and approve tim appearance or'all documents and related in fm'mafitm tc.g.. instructions) prior to the documents being placed online, Instructions and related in/brmation will be connected with each document and/or catego:T of documents to provide tile public w/th convenient access to the documents aod accurate intbmnttion related to the documents. 2. Intqg, ration Sttplmrt: GovDocs will recommend appropriate placement of HTML links to documents within the existing City of Ramsey website so movement between the City ofRamsey's website and documents is seamless for thc public. GovDocs will also recommend placement oflinks withiu tide design of any enhanced website that is under development while the setup services are in process. 3. Document Conversion: GovDocs will convert those documents selected by theCity of Ramsey for placement on[bm into I or more appropr(ate online furmats, GovDocs can convert any type of document into the appropriate digital fbrmat(s). These tbrnlats inclnde: HTML, Adobe Acrobat (PDF), and Write-Enabled Adobe Acrobat (PDF) that can be filled in onlioe and printed within the PDF document. Service Level Agreement Content Organization * Gatheri,lg of documents and related information from city staff o Categorization and organization of an unlimited tmmber of documents hldexing of descriptions, instructions, and useful links connected to each document - Determination of appropriate subscription/notification capabilities for each document [ntcgratioo Sopport · Proposal of appropriate placement and wording of HTML links to documents from within the City of Ramsey wehsite · Ass/stance with tile testiog of [ink placement to ensure quality access to documents for tile public directly from the City of Ramsey website Doctnnellt Conversion · Conversion of 40 total documents including Newsletter, City Code, City Charter, Council Minutes, Resolutions, Agenda Packets, and others to be determined into HTML and PDF for a set fee · Low cost conversion of additional docnments on a fee-per-document basis based on the Supplemental Pricing List Project Timiug: Provided that tide City of Ramsey completes description of the documents within I nmnth of contract signing, tile project w/Il be complete within 2 months of contract signing. GovDoes.com Responsibilities GovDocs.com will provide: I. Managen~ent and completion of the services as described above 2. One point of contac~r for City of Ramsey staff 3. Sufficient time for City of Ramsey staff, to review a draft of the documents and as sociated instructions, links, and descriptions 4. Clear instructions and support materials for tide City of Ramsey staff City of Ramsey Responsibilities The City of Ramsey is responsible to provide: 1. Ooe designated project leader who can coordinate the project with GovDocs.com 2. All documeots in whatever format available (preferably electronic format) 3. Placement of HTML links on the City of Ramsey website to allow users to link directly to theCity of Ramsey's docunmnts contained in the GovDocs.conl application 4. Completion of descriptions, instructions, and other infortnation related to each document within a reasonable amount o ffime after contract signiog (GovDocs will provide a website whei'e City of Ramsey can enter this inlbrmation) GovDocs Proposal ! January i 1,2001 -363-