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-258- <br /> <br /> GovDocs.¢om <br /> <br /> Service Schedule A - Document Delivery Setup Services <br /> <br /> Service Defiilition <br /> GovDocs.com ("GovDocs") offers three setup services. These services will prepare City of Ramsey's documents for <br /> placement online. Once GovDocs completestbese services, City of Ramsey will bave tangible end products that can be <br /> used witlfin the GovDocs application or w/thin web templates created by another entity. <br /> <br /> Setup services inchtde: <br /> <br /> 1. Content Orgttnization: GovDocs will categorize and organize documents in a database format. Thc L'it5 of <br /> Ramsey will be able to view arid approve the appearance of all docume~lts al~d related int~3rlllatioa lc.g.. <br /> instatctions) prior to thc documents being placed online, h~structions and related iutbrmation will be connected <br /> with each document and/or category of documents to provide the public with convenient access to the documents <br /> and accurate infbrmation related to the documents. <br />2. Imegralion Sttpporl: GovDocs will recommend appropriate placement of HTML links to documents within the <br /> existing City ofRamsey website so movement between tbe City ofRamsey's website and documents is seamless <br /> for the public. GovDocs will also recommend placement of links within the design of any enhanced website that <br /> is under development while the setup services are in process. <br /> <br />3. Document Conversion: GovDocs will convert those documents selected by the City of Ramsey for placement <br /> online bto 1 or more appropria;~e online fore, ars. GovDocs can convert any type of document into tbe appropriate <br /> digital format(s). These fore, ars include: HTML, Adobe Acrobat (PDF), and Write-Enabled Adobe Acrobat (PDF) <br /> that can be filled in online and printed within the PDF document. <br /> <br />Service Level Agreement <br /> Conten.t Or~anigation <br /> · Gathering of documents and related informatiou from city staff <br /> · Categorization and organization of an unlimited number ofdocumeuts <br /> - Indexing of descriptions, instructions, and useful links connected to each document <br /> - Detemfination of appropriate subscriptionh~otification capabilities for each document <br /> <br /> Integration Support <br />· Proposal of appropriate placement and wording of HTML links ~o documents from within the City of Ramsey <br /> website <br />· Assistance with the testing of link placement to ensure quality access to documents for the public directly from the <br /> City of Ramsey website <br />Document Conversion <br />. Conversion of 40 total documents including Newsletter, City Code, City Charter, Council Minutes, Resolutions, <br /> Agenda Packets, and otbers to be determined into HTML and PDF for a set fee <br />· Low cost conversion of additional documents on a fee-per-document basis based on the Supplemental Pricing List <br /> <br />Project Timing: Provided that theCity of Ramsey completes description of the documents witlfin I month of contract <br />signing, the project will be complete within 2 months of contract signing. <br /> <br />GovDocs.com Responsibilities <br />GovDocs.com will provide: <br />1. Management and completion of the services as described above <br />2. One point of'contact for City of Ramsey staff <br />3. Sufficient time for City ofRamsey staffto review a draft of the documents and associated instructions, links, and <br /> descriptions <br />4. Clear instructions and support materials for the City of Ramsey Staff <br /> <br />City of Ramse¥ Responsibilities <br />The City of Ramsey is responsible to provide: <br />1. One designated project leader who can coordinate the project with GovDocs.com <br />2. All documents in whatever format available (preferably electronic format) <br />3. Placement of HTML links on the City ofRamsey website to allow users to link directly to the City of Ramsey's <br /> documet~ts contained in the GovDocs.com application <br />4. Completion of descriptions, instructions, aud other reformation related to each docun'tent witlfin a reasonable <br /> amount o f time after contract signing (GovDocs will provide a website where City of Ramsey can enter this <br /> int'ormation) <br /> <br />GovDocs Proposal I January I I, 2001 <br /> <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br /> <br /> I <br /> I <br /> I <br /> I <br /> I <br /> ! <br /> I <br />-I <br /> I <br /> I <br /> I <br /> <br /> <br />