Agenda - Public Works Committee - 01/18/2011

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Grant Agreement Number B50876 Between the Minnesota Department of Health and City of Ramsey 3. The GRANTEE may receive 50% of the grant amount (not to exceed $4,387) as an advance only after the grant agreement is fully executed and the GRANTEE submits the Advance Invoice (attached as Exhibit B) to the address listed above. 4. The advance payment will be reconciled within the first year of the AGREEMENT. 5. The GRANTEE may receive 40% of the grant amount (not to exceed $3,510) once the Minnesota Department of Health has received documentation how the initial funds were used and the services performed have been accepted by the STATE'S Authorized Representative (advance has been reconciled). 6. The STATE shall withhold 10 percent (10 %) of the grant award, until the STATE is satisfied that the project has been completed according to the terms of this AGREEMENT, and the GRANTEE'S duties have been successfully completed. The GRANTEE shall submit an invoice for the final 10% upon submittal of the Final Report. 7. A Final Report shall be due no later than the expiration day of the AGREEMENT. If the Final Report is not received by the STATE before the end date of this AGREEMENT, the GRANTEE may forfeit the Final Payment. 8. If necessitated by the nature of the project, a grantee is allowed to reallocate up to 10% of the amount originally awarded for a given expense category to another approved category without obtaining permission from the MDH. Should the grantee find it necessary to re- budget the grant beyond the 10% reallocation allowance, a written or e -mail request must be submitted to the MDH for approval. III. CONDITIONS OF PAYMENT All services provided by GRANTEE pursuant to this grant agreement shall be performed to the satisfaction of the STATE, as determined at the sole discretion of its Authorized Representative, and in accord with all applicable federal, state, and local laws, ordinances, rules and regulations. The GRANTEE shall not receive payment for work found by the STATE to be unsatisfactory, or performed in violation of federal, state or local law, ordinance, rule or regulation. IV. TERMS OF AGREEMENT This grant agreement shall be effective on December 15, 2010, or upon the date that the final required signature is obtained by the STATE, pursuant to Minnesota Statute § 16C.05, Subdivision 2, whichever occurs later, and shall remain in effect until June 30, 2012, or until all obligations set forth in this grant agreement have been satisfactorily fulfilled, whichever occurs first. GRANTEE understands that NO work should begin under this grant agreement until ALL required signatures have been obtained, and GRANTEE is notified to begin work by the STATE'S Authorized Representative. If the GRANTEE does not commence the Project within six months of the Execution Date of this Agreement, the STATE reserves the right to cancel this agreement and reallocate the funds. V. CANCELLATION A. If the GRANTEE fails to comply with the provisions of this grant agreement, the STATE may terminate this grant agreement without prejudice to the right of the STATE to recover any money previously paid. The termination shall be effective five business days after the STATE mails, by certified mail, return receipt requested, written notice of termination to the GRANTEE at its last known address. HE- 01550 -14 (O1 /10) Page 3