Agenda - Council - 07/11/2000 - Laserfiche WebLink

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I I I I I I I I I I I I I I I I I I I to do the job tasks of the position in an effective and efficient manner. By reopening the hiring process, staff feels they may have another opportunity to recruit more qualified applicants. Motion by Mayor Gamec and seconded by Councilmember Anderson to recommend Council authorize staff to reopen the hiring process for one full-time Public Works Maintenance Worker position. Motion carried. Voting Yes: Mayor Gamec and Councilmember Anderson. Voting No: None. Case//8: Authorization to Meet with Consultants to Address City Staffing Needs Assistant City Administrator Moore-Sykes pointed out that, as the City of Ramsey continues to grow and struggles to keep up with the increase in citizenry and new development, there will be increasing service demands and expectations placed on City Hall and its employees by residents. In reviewing the current situation, staff feels the City needs to plan for its future and work on defining external and internal expectations (present and future) of the City and staff. Previously, an organizational analysis was completed for the City by Labor Relations Associates, Inc., as a way to get at some of these issues and to assist the City in planning for future expectations. Staff has determined that the report was inadequate in that it solely addressed the City's current staffing situation and it lacked vision. It did not provide an assessment of the City's present situation or what the corresponding future organizational requirements would be. In addition, the analysis reacted largely on a department by department basis, thereby ignoring existing working relationships between departments and gaps in service coverage and workflow as a whole. Ms. Moore-Sykes reported that, at a recent meeting for public sector resource managers, staff heard a presentation addressing future organizational needs by Rod Kelsey of Riley, Dettman & Kelsey, a staffing and organization needs consulting firm. In his presentation, Mr. Kelsey talked about future issues and concerns for organizations in attracting, recruiting, hiring and maintaining staffing levels. Mr. Kelsy also discussed how other factors, such as present and future service provision expectations by an organization's clients, quickly changing trends in office technology and innovation compensation offerings are also impacting an organization's ability to meet its staffing needs. Ms. Moore-Sykes continued that, in contacting Mr. Kelsey to answer follow-up questions, he offered to meet with City Department Heads and Supervisory staff from all City departments, at no cost to the City, to discuss key issues and how these key issues are impacting what's not working organizationally for the City. Based on the information he gets from staff, Mr. Kelsey will submit a report for Council review. The provision of this report in no way obligates the City to continue with further consultations with Mr. Kelsey or his firm. Councilmember Connolly inquired if Mr. Kelsey will look at present employees and their level. Ms. Moore-Sykes replied that she felt he will ultimately do that if he is hired to do so by the City. Councilmember Connolly stated she wants to make certain that current staff's level of expertise is reviewed. Personnel Committee - May 23, 2000 Page 5 of 6