Agenda - Council - 07/11/2000 - Laserfiche WebLink

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Motion by Mayor Gamec and seconded by Councilmember Anderson to recommend that the City Council authorize staff to hire an intern for Community Development for the summer and adopt the resolution to transfer $6,500 from the General Fund Budget of Engineering personal services to the budget of the Planning and Zoning personal services. Motion carried. Voting Yes: Mayor Gamec and Councilmember Anderson. Voting No: None. Case #6: Authorize Process to Hire a Full-Time Public Works Secretary Human Resources Manager Heryla stated that with the addition of a City Engineer and the resignation of two secretaries (Rybak and Kusler), staff has determined additional clerical and secretarial help is needed in the Public Works and Engineering departments. She explained that a Public Works Secretary would greatly help the Public Works and Engineering Departments accomplish several things. With clerical secretarial support for the City Engineers, Director of Public Works and the Public Works Supervisors, the employees of this department would be able to spend more time focusing on City projects requiring their attention and expertise and less time on administrative duties that would be better handled by a secretary. The amount of clerical work generated by the department will increase with the addition of a second City Engineer and having a dedicated Public Works Secretary makes sense for keeping projects and communication moving efficiently and on time. Ms. Heryla pointed out that the secretary could also assist in tracking projects and ensuring timely delivery of notices and mailings in addition to managing the records and files of the departments. She noted that the Public Works and Engineering departments are in great demand and will continue to be in demand as the City grows. These departments have a need for additional organization, administration, and coordination beyond what the current level of Administrative Services can provide. Staff is asking for authorization to begin the process to recruit and hire a Public Works Secretary. Motion by Councilmember Anderson and seconded by Mayor Gamec to recommend that City Council authorize the process to recruit and hire a Public Works Secretary to work in an administrative support role for both Public Works and Engineering. Motion carried. Voting Yes: Mayor Gamec and Councilmember Anderson. Voting No: None. Case//7: Request Authorization to Reopen Hiring Process for One FulI-Time Public Works Maintenance Worker Human Resources Manager Heryla stated that in late February, staff began a process to recruit and hire a full-time Public Works Maintenance worker. The number of needed workers was increased to two when Brian Swanson resigned from his position as a Public Works Maintenance Worker on March 23, 2000. On April 1 I, 2000, Council authorized the hiring of two Public Works Maintenance workers and naming one alternate. Ms. Heryla reported that the positions were offered to two applicants; one accepted and has begun full-time employment, while the other applicant declined the offer. The alternate also declined the position, therefore, the Public Works Department is still down by one full-time position. She noted that after reviewing the list of applicants once again, staff is concerned that going deeper into the list to hire for the second position will not give the City an employee that has the skills, abilities, and experience necessary Personnel Committee - May 23, 2000 Page 4 of 6 I I I I I I I