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Case #2: 2011 Environmental Expo & Tree Sale Environmental Coordinator Anderson presented the staff report. There was a lot of discussion regarding the venue for the event. Environmental Coordinator Anderson stated that he didn't feel that the layout of the Municipal Center was very conducive for any type of expo event. He stated that they have made the best out of the space but that a gymnasium or some other large open area would be much more accommodating for this type of event. The Board identified other possible venue options and ranked them in descending order as the Boy Scout Camp, PACT Charter School, Central Park, and the Municipal Center. Board Member Bentz inquired if there was going to be a Business Expo event this year. Environmental Coordinator Anderson stated that he was not sure about that. But, if the environmental expo event were to be at PACT Charter School, than it would obviously need to be held separately from the Business Expo, if that event happens. Board Member Hassett stated that he's already contacted somebody about possibly getting Ron Schara as a keynote speaker for the event. He suggested that Environmental Coordinator Anderson follow up with them once certain details are hashed out regarding event location and date. The Board than discussed forming a few subcommittees to organize the event. The following subcommittees with their assigned members were identified: • Venue — Environmental Coordinator Anderson • Sponsors —Board Members Hassett and Riley- Daniels • Activities/Exhibitors —Board Members Bentz, Stodola and Chairperson Max • EPB Display/Booth—There was no one assigned specifically to this subcommittee Board Member Hassett stated that maybe a formal /official invitation should be prepared and then have the Mayor sign it that could be used to attract possible speakers, exhibitors, and/or sponsors. Board Member Hassett suggested that the Boy Scouts be approached about getting involved with this event, especially if it works out that the event is at the Boy Scout Camp. They maybe could lead some nature walks or other activities or sell concessions as a fund raiser. Environmental Coordinator Anderson stated that if the Board is contemplating holding this event possibly separately from the Business Expo, was it worth discussing whether this event should remain as both a tree sale and expo or could these two also be separated giving more flexibility to when the expo is held. Considering that much of the tree stock that is sold is bare root, the tree sale would always need to be offered in the spring (late April /early May), but if the environmental expo is held separately, than it could offered any time of year. Environmental Policy Board / January 3, 2011 Page 3 of 4