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CITY OF RAMSEY <br />Section 3.30 PURCHASING POLICY <br />Section 1. Purchasing Guidelines <br />1.1 Policy Statement <br />The purpose of this policy is to provide a legal process for the purchase of materials and services that will be the <br />right product, with the right quality, in the right quantity, delivered to the right place, at the right time, for the <br />right price, to allow for the efficient and effective delivery of public services to the citizens of the City of <br />Ramsey. <br />1.2 Authorization <br />The purchasing policies of the City of Ramsey are established by the City Council under the City Charter <br />(Section 6.4), the City Code and state statute. City funds may only be spent for purposes that are expressly or <br />implicitly authorized by statutes or the City's charter and must be for a public purpose. <br />1.3 Budget <br />Under state statute and City Charter, the annual adoption of the General Fund Budget shall constitute City <br />Council appropriations for the year. Budgetary control shall be exercised at department and fund levels. The <br />City Administrator shall identify Department Heads or other staff who shall be responsible for each fund or <br />department in the annual budget. These individuals shall be responsible for compliance with the annual budget <br />and for all expenditures related to their respective departments. <br />1.4 Quick Reference Guide <br />VALUE OF <br />PURCHASE <br />QUOTATIONS <br />NEEDED <br />APPROVAL BY <br />APPROVALS REQUIRED <br />Less than $100 <br />None <br />Department Head <br />City Administrator <br />City Council <br />Yes <br />No <br />Yes -Annual Budget Adoption <br />$101-$5,000 <br />Departmental <br />Discretion <br />Department Head <br />City Administrator <br />City Council <br />Yes <br />No <br />Yes -Annual Budget Adoption <br />$5,001-15,000 <br />Three Written Quotes <br />City Administrator <br />Discretion <br />Department Head <br />City Administrator <br />City Council <br />Yes <br />Yes <br />Yes -Annual Budget Adoption <br />$15,001-$100,000 <br />Three Written Quotes <br />or RFP's or Sealed <br />Bids <br />Department Head <br />City Administrator <br />City Council <br />Yes <br />Yes <br />Yes <br />Greater than $100,000 <br />Sealed Bids <br />Department Head <br />City Administrator <br />City Council <br />Yes <br />Yes <br />Yes <br />NOTE: If a Cooperative Purchasing Agreement is in place, quotations are not needed. <br />1 <br />