Agenda - Public Works Committee - 03/15/2011

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Motion carried. Voting Yes: Chairperson McGlone, Commissioners Elvig and Backous. Voting No: None. Absent: None. Case #5.4 Consider Engineering Services Request for Proposals City Engineer Himmer reviewed the staff report. Councilmember Elvig commented this proposal makes sense, noting Staff has relationships with people that have a history in the City. He asked that the same protocol is followed no matter what the project is. City Engineer Himmer agreed and stated he could email the consultants in this "pool" for their schedule and cost, and basically it would come down to the cost as the deciding factor. The background would have already been reviewed. Councilmember Tossey questioned what would this "pool" consist of. City Engineer Himmer answered the biggest use would be for drafting. Though the City has two drafters, one has multiple responsibilities and it is difficult for Staff to complete some of the larger projects. The "pool" could be used for feasibility studies, general municipal engineering, land surveying and structural ability. Public Works Director Olson explained the large projects, such as the parking ramp, would be an RFP as that is specialized help. Chairperson McGlone inquired how the City's contract with Landform fits in. City Administrator Ulrich stated it relates to the fact that there is language in Landform's contract that the City will use them, if possible. Landform would have the first right of refusal. City Engineer Himmer noted Landform is not precluded from anything and if it is a development issue, Staff would lean toward Landform for the work. Chairperson McGlone raised the issue of the City owning its own information, and it needs to be in a format Staff can open and use. Motion by Commissioner Elvig, seconded by Commissioner Backous, to recommend that the City Council authorize staff to distribute an RFP for engineering services in an effort to build a specialized pool of three to five consultants for a term of three years to utilize, as necessary, for overflow work. Further discussion: There was discussion on the types of work that would be requested from the consultants. Public Works Committee / February 15, 2011 Page 4 of 7