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CC CASE # / <br /> <br />RECOMMEND TO CITY COUNCIL TO ADOPT THE ATTACHED ORDINANCE AMENDING <br />CHAPTER 6 ADMINISTRATION OF CITY AFFAIRS, SECTION 6.3 OF THE CITY CHARTER <br />CREATING THE SEPARATE POSITION OF CITY ADMINISTRATOR AND CITY CLERK <br />AND ESTABLISHING THE POSITION OF CITY CLERK. <br /> <br />Kim Moore-Sykes, Assistant City Administrator <br /> <br />Background: <br />When the Charter for the City of Ramsey was originally adopted in May, 1984, the Clerk-Administrator <br />was the chief administrative officer for the council. This position was responsible for the administrative <br />matters of the City under the direction and guidance of the City Council. The administrator was also <br />responsible for licensing, conducting city elections, preparing minutes and agendas and managing city <br />records and documents. <br /> <br />Observations: <br />The City of Ramsey has changed significantly since it was first incorporated and the Charter adopted. As <br />a result, the original responsibilities assigned to the Clerk-Administrator position were no longer <br />reflective of the expectations that the City Council had of the Clerk-Administrator. While the <br />Administrator continued to be responsible for the various city clerk duties, the Council authorized the <br />creation of a Deputy City Clerk position in 1997 and that position continues to be responsible for the <br />performance of these duties. <br /> <br />At the October 25, 1999 Council meeting, the City Council directed that the Charter Commission consider <br />an amendment to the City Charter that would establish the separation of the Clerk-Administration <br />position, recognizing that responsibilities and expectations have continued to change for both the <br />Administrator and City Clerk positions. <br /> <br />The Charter Commission met on July 6, 2000 and July 31, 2000, discussing the proposed amendments to <br />Chapter. The Commission agreed to submit the proposed Charter amendments and recommended <br />Ordinance supporting the proposed amendments to the City Council on August 22, 2000 at their regularly <br />scheduled Council meeting. <br /> <br />Staff Recommendation: <br />Motion to recommend that the City Council adopt the attached ordinance amending Chapter 6 of the City <br />Charter to separate the position of Administrator and Clerk and establishing the position of City Clerk. <br /> <br />Reviewed by: <br />City Administrator <br />Assistant City Administrator <br /> <br />Attachments. <br /> <br />CC: 08/22/2000 <br /> <br />Distributed to: <br />Jo Thieling, Deputy City Clerk <br />Pam Miller, Secretary <br /> <br />-3- <br /> <br /> <br />