Agenda - Parks and Recreation Commission - 10/12/2000

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In 1998, staff estimated that the city spent $48,100 on increased maintenance costs for youth athletics. At that time there were 3,985 participants in the program and the average cost of maintenance was $11.56 per participant. The city set the maintenance fee at $8 or 69% of the actual costs per participant. It is impo~ant to remember that the city portion of the maintenance fee is actually $4 and the remaining $4 is utilized by the youth athletic programs for capital improvements. In the y~ar 2000 there are 4,239 participants and staffhas met with the City of Dayton regarding youth athletic fields and maintenance fees. Currently the City of Champlin collects $8 from every participant and the City of Dayton collects $2 from every participant (Dayton actually only collects from softball and baseball participants because they are the only sports using Dayton facilities). This means that participants are already paying $10 in maintenance fees. Current Maintenance Fees Non- Operational Park Resident City Participants Rate Total Budget. Reserve ~ $10 Total Champlin ... 4,239 $8 $33,912 . $16,956 $16,956 $5,270 $39,182 DaTton ~ . . 4,239 $2 $8,478 I $8,478 In the year 2000 staff estimates that the city will spend $65,389 on increased maintenance costs for youth athletics. At this time there is 3,567 participants (Champlin residents and ½ Non-Residents) in the program and the average cost of maintenance is $18.33 per participant. Staff is recommending we recover the same percentage of these costs (69%) which is actually $12.65 and staff is rounding that number to $12.50 for 2001, 2002, and 2003. Champlin would collect from only Champlin residents and ½ of the non-residents and Dayton would collect from Dayton residents and ½ of the non-residents. Staff is also recommending that the non-resident fee that is currently $10 per non-resident be increase to $15 in 2001. Staffwii1 look at increasing this non-resident fee each year. Proposed Maintenance Fees (Split Non-Resident Responsibility) Non- Operational Park Resident City Participants Rate Total Budget Reserve ~ $15 Total ~__Champlin 3,567. $1'2.50~ ~ $44,587 $22,2931 $22,293 . ..$3,945 $48:542 Dayton 674 $12.50 $8,425.. . $3,945 $12,370 Staff hosted a meeting between the City of Champlin, the City of Dayton, and members of the CDAA and Rebels Soccer Club. The consensus of the meeting was to support the above recommendations with regards to maintenance fees and non-resident fees. During the meeting staff also laid out a plan that showed how many fields Champlin and Dayton are responsible for providing based on their own residents and ½ of the non-residents. The following is a chart that shows youth athletic participation numbers: r'.xuJ,~r¥~wq\TFMP\Consider .,Ma/t~tenance Fees for Youth Athletic Associations.doc