Agenda - Council Work Session - 01/04/2000

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HIGHWAY #47 IMPROVEMENT PROJECT Council Work Session of December 7, 1999 Update of January 4, 2000 Staff direction from Council during work session: Offer contract with Leonard W. Levine & Associates, Inc. to assist City with the determination of the precise status of the project, ascertain the availability of funding sources, and provide the City with accurate information concerning the project's construction schedule. Levine's consulting direction will be through the City Administrator. The item will be added to the Council agenda of December 14, 1999. Council authorized contracting with Leonard W. Levine & Associates, Inc. during Council meeting of December 14, 1999. In the early stages of the project, the City had discussed with MnDOT the use of funds from the maintenance project slated for Highway #47 from C.R. #116 to 153rd Avenue. The City had understood that MnDOT would transfer the amount of money scheduled for the overlay project to the construction project. SRF Consulting Group, Inc. received a response from MnDOT stating that MnDOT already committed those funds to the project when their participation went from $400,000 to $500,000 (see SRF response of December 16, 1999). · When is the City required to complete acquisition of rights-of-way and rights-of-access? SRF Consulting has learned that MnDOT would prefer to have the Right-of-way Certificate No. 1 completed as soon as possible. The very latest it may be submitted is just prior to the bid letting that must occur prior to March 31, 2000. Any delay in the acquisition of the right-of-way may cause bid schedule to slip, and the City would then lose the additional federal funds (see SRF response of December 16, 1999). · When does the Court require the deposit of funds for the right-of-way and right-of-access acquisitions? City Attorney may have a better perspective of court requirement for the deposit of funds. Would MnDOT agree to cover the construction engineering and inspection, which has been estimated at $260,000? MnDOT has agreed to cover the in-construction costs for the T.H. #47 portion of the project (see SRF Consulting letter of December 16, 1999). · Has the State made a final decision on the signalization of the 142nd Avenue NW intersection? Correspondence from MnDOT was received by design consultant on December 22, 1999, which dealt with the signal justification for T.H.'#47 and 142aa Avenue G:\users\City Shared File\CORRESP\Norman\I999WIISC\I2.7.99 W.S. Notes Re TH#47.doc