Agenda - Council - 03/09/1999 - Laserfiche WebLink

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Tri-Cities Community Center Feasibility Analysis January 4, 1999 - Page 3 Project deliverables will include fifteen (15) copies of a summary report including market analysis, preliminary program, preliminary estimate of capital costs, operating expenses and revenues, site recommendations, market viability and overall project recommendation. As we stated in our me. eting with you on October 22, we are available to begin work on this study approximately two weeks from the acceptance of this proposal and notification to proceed. Estimated time frame for completion is approximately 90 days from date of commencement. In our-meeting with you we also discussed the need and timing for citizen participation in this process. Agaia we see this as one of the necessary next steps once the preliminary feasibility study has been completed. At that time we would recommend implementation of a citizen participation plan, which may include a telephone survey to determine desired needs, and a series of public focus group project workshops. Additional next steps could include a more detailed analysis of an operational model, conceptual facility layout and design, and a detailed project capital cost estimate. Costs for the next step could range over a broad spectrum depending on the scope of services selected. It may also be dependent on the level of participation by each of the three cities based on the information provided in this initial feasibility analysis. COMPENSATION Compensation for Phase I Feasibility Analysis shall be a lump sum of Sixteen Thousand Dolla'rs ($16,000). Reimbursable expenses are in addition to fees and include two (2) trips for Ken Ballard to the twin cities area, the cost of reproduction, long distance telephone calls, and necessary courier services. Ken Ballard's travel expenses will be billed at cost; all other reimbursable expenses will be billed at One and One-Tenth (1.1) times cost to BWB1L Total reimbursable expenses are estimated at Two Thousand Four Hundred Dollars ($2,400). This agreement may be terminated by either party upon seven (7) days written notice. In the event of termination, BWBR shall be compensated for all services performed prior to the termination date together with reimbursable expenses. Because of factors beyond the control of BWBR and the Owner, actual bids and nego/iated construction costs may vary from such estimates of construction cost which we may prepare as a part of this study. Accordingly, BWBR does not warrant such estimates. If this proposal is acceptable, please sign and date on the space provided below and return one copy to us, retaining the other copy for your file. 26 February, 1999 BWBR Architects, Inc. I I I I I i I i I I I I I I I I I 10-29tricities.dI