Agenda - Planning Commission - 05/05/2011

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Land Use Application Review An important part of the Zoning Ordinance is to establish application procedures, internal review procedures, public notice and hearing procedures, and approval criteria for the processing of land use applications and a actions that affect the development and use of property within the City of Ramsey. Typically, the following categories define the review and approvals associated with development — public hearings, informational meetings, and administrative review and approval. Pre -Application Meeting Prior to submission of an application required by the City's Ordinance, WSB typically likes to set up a pre -application meeting between a potential applicant and City Staff. This meeting is an opportunity for the applicant(s) to describe what application is being considered, and for City Staff to indicate which application is appropriate and what criteria will be used to determine whether the application should be approved. Participation in a pre -application meeting does not imply or assume subsequent approval, approval with conditions, or denial of an application. Establishing an Application Deadline To ensure compliance with Minnesota State Statutes, Rules, and Regulations, it is helpful for both Applicants and City Staff to establish an Application Deadline. A suggested deadline for applications to be complete and submitted to the City would be 30 days prior to the next regular meeting of the Planning Commission, unless otherwise determined by City Staff. This allows City Staff to determine if the applicant is complete or to request additional information as may be needed as required by Minnesota State Statute §15.99: Time Deadline for Agency Action. Clear Application Process Each section of the Zoning Ordinance (i.e. Site Plan Review, Conditional Use Permits, Interim Use Permits, Variances, Preliminary Plats, Final Plats, etc.) will have a detailed explanation of the roles and responsibilities of each reviewer. Tasks to be performed and timelines to be followed are clearly outlined for City Staff, the Planning Commission, and the City Council. References to pertinent Minnesota State Statutes, Rules, and Regulations are included in the ordinance text. Having these processes clearly identified in the pertinent sections of the Zoning Ordinance will make certain that Minnesota State Statutes are followed. Timing m